---
id: feature/573254
type: feature
title: Add date ranges and vehicle types in your mileage calculation
summary: "Expense Agent: Add date ranges and vehicle types in your mileage calculation. In preview, GA 2026-10 (Microsoft 365 roadmap). Expense Agent now supports advanced mileage rate configuration based on both effective date ranges and vehicle types, enabling more flexible and accurate mileage reimbursement calculations. This enhancement combines mileage rate scheduling with support for differentiated vehicle categories."
tier: official
language: en
system: copilot
tags:
  - expense agent
review:
  state: derived
  by: null
  at: null
  flags: []
generated:
  at: "2026-10-07T23:41:05.192Z"
  pipeline: 0.2.0
  prompts: {}
  input_hash: 52a9e62e75b1e62ac4389944945a97448f726d32c819e19e70bed03866f20c68
evidence:
  - kind: roadmap
    url: https://www.microsoft.com/microsoft-365/roadmap?id=573254
    title: Microsoft 365 roadmap 573254
    date: "2026-09-30"
    commit: null
    t: null
    quote: null
  - kind: video
    url: https://www.youtube.com/watch?v=4TE8uwIi91k&t=133s
    title: "What's new in Expense Agent: Mobile App ( Preview) (2026 release wave 2): Mileage expense creation on mobile"
    date: null
    commit: null
    t: 133
    quote: null
  - kind: video
    url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=38s
    title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2): Date-range mileage allowances"
    date: null
    commit: null
    t: 38
    quote: null
  - kind: video
    url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=81s
    title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2): Vehicle-type-specific mileage rates"
    date: null
    commit: null
    t: 81
    quote: null
  - kind: video
    url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=161s
    title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2): Mileage rate setup table"
    date: null
    commit: null
    t: 161
    quote: null
  - kind: video
    url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=110s
    title: "What's new in Expense Agent: Overview (2026 release wave 2): Improved Mileage Handling with Period-Based Rates"
    date: null
    commit: null
    t: 110
    quote: null
links:
  learn: []
  objects: []
  features: []
  topics: []
  localizations: []
  videos:
    - video/4TE8uwIi91k
    - video/cWVhWBMbXb4
    - video/tj1vvsmAMVs
  posts: []
  guidelines: []
roadmap_id: "573254"
wave: 2026 release wave 2
status: preview
roadmap_status: In development
release_phase: General Availability
ga_date: 2026-10
preview_date: 2026-10
area: Expense Agent
whatsnew_url: null
localizations: []
objects_touched: []
---

# Add date ranges and vehicle types in your mileage calculation

> Expense Agent: Add date ranges and vehicle types in your mileage calculation. In preview, GA 2026-10 (Microsoft 365 roadmap). Expense Agent now supports advanced mileage rate configuration based on both effective date ranges and vehicle types, enabling more flexible and accurate mileage reimbursement calculations. This enhancement combines mileage rate scheduling with support for differentiated vehicle categories.

[Microsoft 365 roadmap 573254](https://www.microsoft.com/microsoft-365/roadmap?id=573254) · Expense Agent · in preview · roadmap status "In development", phase General Availability

## What Microsoft says

Expense Agent now supports advanced mileage rate configuration based on both effective date ranges and vehicle types, enabling more flexible and accurate mileage reimbursement calculations. This enhancement combines mileage rate scheduling with support for differentiated vehicle categories. Key capabilities include additions on the Mileage Rate Setup page: Define mileage rates that are valid only within specific date ranges, allowing organizations to accommodate rate changes over time. Configure separate mileage reimbursement rates for different vehicle types, such as cars, motorcycles, electric vehicles, or other organization-defined vehicle categories. Automatically apply the correct reimbursement rate based on the travel date and selected vehicle type during mileage expense calculation. Support evolving regulatory requirements, company policies, and regional reimbursement standards without requiring manual recalculation of submitted mileage claims. Administrators can maintain a set of mileage rate records that include both an effective date range and an associated vehicle type. When someone creates a mileage expense, Expense Agent evaluates the trip date and the type of vehicle, and then applies the matching reimbursement rate automatically. This evaluation ensures that mileage claims are calculated using the appropriate rate in effect for the specific travel period and mode of transportation.

## Dates

- General availability: October CY2026 (2026 release wave 2)
- Public preview: October CY2026
- On the roadmap since 2026-09-30, last changed 2026-09-30

## Covered by

Matched by Haiku among videos and Learn pages in the same galaxy system, checked against the roadmap ids and the evidence text. Every link below was reviewed by Opus.

### Videos

- [What's new in Expense Agent: Mobile App ( Preview) (2026 release wave 2)](../videos/4TE8uwIi91k.md): Mileage expense creation on mobile at [2:13](https://www.youtube.com/watch?v=4TE8uwIi91k&t=133s)
- [What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)](../videos/cWVhWBMbXb4.md): Date-range mileage allowances at [0:38](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=38s); Vehicle-type-specific mileage rates at [1:21](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=81s); Mileage rate setup table at [2:41](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=161s)
- [What's new in Expense Agent: Overview (2026 release wave 2)](../videos/tj1vvsmAMVs.md): Improved Mileage Handling with Period-Based Rates at [1:50](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=110s)

Source: Microsoft 365 roadmap. Status words follow the roadmap.