--- id: post/thinkaboutit-be/8077 type: post title: "Quick Tip: Reading the Capacity Page in the Business Central Admin Center" summary: The Capacity page in Business Central Admin Center shows database storage usage and environment counts against your limits. Understanding the two separate limits (environment count and storage quota) helps prevent creation failures without needing support. tier: community language: en tags: - capacity management - storage quota - environment limits - data cleanup - admin center - database - sandbox environments system: administration review: state: reviewed by: opus at: "2026-10-08T01:54:18.053Z" flags: [] generated: at: "2026-10-08T01:26:53.141Z" pipeline: 0.2.0 prompts: extract-post: 1 input_hash: e379960638df7724ca7fc1d9806a830513ffbe01de129e9d7ea9cbd9930b35f0 evidence: - kind: blog url: https://thinkaboutit.be/2026/08/quick-tip-reading-the-capacity-page-in-the-business-central-admin-center/ title: "Quick Tip: Reading the Capacity Page in the Business Central Admin Center" date: "2026-08-13" commit: null t: null quote: null - kind: blog url: https://thinkaboutit.be/2026/08/quick-tip-reading-the-capacity-page-in-the-business-central-admin-center/ title: "Quick Tip: Reading the Capacity Page in the Business Central Admin Center" date: "2026-08-13" commit: null t: null quote: The Capacity page is the only place that tells you which one you hit. - kind: blog url: https://thinkaboutit.be/2026/08/quick-tip-reading-the-capacity-page-in-the-business-central-admin-center/ title: "Quick Tip: Reading the Capacity Page in the Business Central Admin Center" date: "2026-08-13" commit: null t: null quote: As of BC28, external file storage is supported for document attachments. - kind: blog url: https://thinkaboutit.be/2026/08/quick-tip-reading-the-capacity-page-in-the-business-central-admin-center/ title: "Quick Tip: Reading the Capacity Page in the Business Central Admin Center" date: "2026-08-13" commit: null t: null quote: Set this up early, not once you are near your quota. links: learn: [] objects: - object/page/8700 - object/page/9035 - object/page/9040 features: [] topics: [] localizations: [] videos: [] posts: [] guidelines: [] post_id: "8077" source_id: thinkaboutit-be source_name: think about IT - Steven Renders url: https://thinkaboutit.be/2026/08/quick-tip-reading-the-capacity-page-in-the-business-central-admin-center/ published_at: "2026-08-13T12:35:24.000Z" author: Steven Renders full_text: false words: 906 quotes: - text: The Capacity page is the only place that tells you which one you hit. why_it_matters: When sandbox creation fails, it's unclear whether you've hit the environment count limit or storage limit; only the Capacity page reveals this. - text: As of BC28, external file storage is supported for document attachments. why_it_matters: Attachments are often the largest storage consumer; moving them outside the database frees capacity without losing functionality. - text: Set this up early, not once you are near your quota. why_it_matters: Proactive setup of retention policies and external storage prevents crisis management and reduces database growth pressure. code_objects_mentioned: - page Table Information - page Data Administration - page External File Accounts - page Data Administration Guide systems: - administration - platform versions_mentioned: - BC28 preview: embeddable: true frame_url: https://thinkaboutit.be/2026/08/quick-tip-reading-the-capacity-page-in-the-business-central-admin-center/embed/ image: https://i0.wp.com/thinkaboutit.be/wp-content/uploads/2026/08/quick-tip-capacity-page-header.png?fit=1200%2C628&ssl=1 image_alt: null image_w: 1200 image_h: 628 site_name: think about IT favicon: https://i0.wp.com/thinkaboutit.be/wp-content/uploads/2026/02/cropped-SiteIcon2-1.png?fit=32%2C32&ssl=1 probed_at: "2026-10-07T11:50:18.483Z" --- # Quick Tip: Reading the Capacity Page in the Business Central Admin Center [Read the post](https://thinkaboutit.be/2026/08/quick-tip-reading-the-capacity-page-in-the-business-central-admin-center/) · think about IT - Steven Renders (Steven Renders) · 2026-08-13 · 906 words · tier community · reviewed (checked by Opus) > The Capacity page in Business Central Admin Center shows database storage usage and environment counts against your limits. Understanding the two separate limits (environment count and storage quota) helps prevent creation failures without needing support. ## Key points - Two independent limits govern environment creation: environment count (1 production + 3 sandbox free) and storage quota (80 GB default plus per-user allowance) - When blocked from creating sandboxes, the Capacity page is the only place showing which limit you hit - Storage issues are solved through retention policies, removing unused companies, date compression, and external file storage for attachments - Environment count issues require deleting existing sandboxes or purchasing additional production environments through your CSP partner - Table Information drill-down shows which tables consume the most capacity, and Data Administration Guide automates cleanup tasks ## Quotes - "The Capacity page is the only place that tells you which one you hit." (When sandbox creation fails, it's unclear whether you've hit the environment count limit or storage limit; only the Capacity page reveals this.) - "As of BC28, external file storage is supported for document attachments." (Attachments are often the largest storage consumer; moving them outside the database frees capacity without losing functionality.) - "Set this up early, not once you are near your quota." (Proactive setup of retention policies and external storage prevents crisis management and reduces database growth pressure.) ## AL objects mentioned As named in the post. A name that matches one object page by exact type and name links to it; the others stay as named. - [page 8700 "Table Information"](../../objects/page/8700.md) - [page 9035 "Data Administration"](../../objects/page/9035.md) - page "External File Accounts" - [page 9040 "Data Administration Guide"](../../objects/page/9040.md) Not found in BC28-30: page "External File Accounts". ## Context - Features: Capacity page dashboard, Table Information drill-down, Data Administration Guide, Retention policies, Date compression, External file storage for attachments, Storage quota management, Environment count limits - Versions: BC28 Source: think about IT - Steven Renders, community blog. Summary, key points and quotes are derived (CONTENT-NOTICE.md); read the original for the full text.