---
id: topic/business-central/business-functionality/finance/work-with-the-chart-of-accounts-and-gene
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title: Work with the chart of accounts and general ledger (G/L)
summary: "Chart of accounts and general ledger (G/L) work in Business Central: account structure, posting and reversing entries, allocations, deferrals, budgets, revaluation, review, analysis, and audit exports. It answers how-to and setup questions for G/L accounting tasks."
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    - https://learn.microsoft.com/dynamics365/business-central/finance-how-to-analyze-gl-entries
    - https://learn.microsoft.com/dynamics365/business-central/finance-how-create-budgets
    - https://learn.microsoft.com/dynamics365/business-central/finance-how-defer-revenue-expenses
    - https://learn.microsoft.com/dynamics365/business-central/finance-how-to-export-audit-files
    - https://learn.microsoft.com/dynamics365/business-central/year-allocate-costs-income
    - https://learn.microsoft.com/dynamics365/business-central/finance-how-post-transactions-directly
    - https://learn.microsoft.com/dynamics365/business-central/finance-revalue-account-balances
    - https://learn.microsoft.com/dynamics365/business-central/finance-review-accounts
    - https://learn.microsoft.com/dynamics365/business-central/finance-general-ledger
    - https://learn.microsoft.com/dynamics365/business-central/finance-chart-of-accounts
    - https://learn.microsoft.com/dynamics365/business-central/finance-how-reverse-journal-posting
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  - Work with the chart of accounts and general ledger (G/L)
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---

# Work with the chart of accounts and general ledger (G/L)

> Chart of accounts and general ledger (G/L) work in Business Central: account structure, posting and reversing entries, allocations, deferrals, budgets, revaluation, review, analysis, and audit exports. It answers how-to and setup questions for G/L accounting tasks.

Path: [Business functionality](../../business-functionality.md) > [Finance](../finance.md) > Work with the chart of accounts and general ledger (G/L) · tier official · system finance · narrative reviewed (checked by Opus)

## Overview

This section covers chart of accounts and general ledger tasks in Finance in Business Central. Two pages explain the general ledger and the chart of accounts: account types, hierarchy, account categories, posting groups and dimensions.

The other pages cover day-to-day and period-end tasks. You can post directly to G/L accounts with general journals, for example for employee expenses. You can reverse G/L postings with the Reverse Transaction action or undo receipts and return shipments. You can analyze entries through G/L Registers and analysis mode. You can spread amounts with allocations and deferrals, and plan with G/L budgets. Other pages cover revaluing foreign-currency G/L balances and marking entries as reviewed for month-end reconciliation. A separate page covers exporting G/L and VAT data for auditors.

Two pages describe allocation. One covers allocating to multiple G/L accounts with fixed or variable methods. The other covers allocation keys in recurring general journals.

## Key points

- Chart of accounts uses posting, heading and total accounts in a hierarchy, with account categories and dimensions to structure reporting.
- Allocations spread revenue and costs across G/L accounts by fixed share, percentage, or variable amounts from statistical accounts, with dimensions, a test function and posting preview.
- Recurring general journals can allocate by quantity, percentage or amount using allocation keys; fixed asset journal allocation is also mentioned.
- Deferral templates automatically defer revenues or expenses to set accounting periods based on posting dates (listed for 2025 release wave 2).
- G/L budgets can cover any period, support multiple versions and dimensions, and can be exported to and imported from Excel.
- G/L revaluation adjusts foreign-currency balances using source currency tracking and posts realized and unrealized gains and losses; it supports an additional reporting currency.
- Review policies and reviewed identifiers help mark G/L entries as reviewed for month-end reconciliation.
- The Audit Files Export extension exports G/L and VAT entries in formats such as SIE, FEC and SAF-T, with account mapping and data quality checks.

## Learn pages

- [Allocate revenue and costs to multiple general ledger accounts](https://learn.microsoft.com/dynamics365/business-central/finance-allocate-revenue-costs): Learn how to allocate costs to one or more accounts in your general ledger.
- [Analyze G/L entries](https://learn.microsoft.com/dynamics365/business-central/finance-how-to-analyze-gl-entries): Describes how to analyze data in your general ledger either on transactional level or on the detailed level.
- [Create G/L budgets](https://learn.microsoft.com/dynamics365/business-central/finance-how-create-budgets): Describes how to create G/L budgets to forecast different financial activities and assign dimensions for business intelligence purposes.
- [Defer revenues and expenses](https://learn.microsoft.com/dynamics365/business-central/finance-how-defer-revenue-expenses): Learn how to automatically defer or postpone revenues and expenses.
- [Export data for auditing](https://learn.microsoft.com/dynamics365/business-central/finance-how-to-export-audit-files): This article explains how to set up different export formats and then use them, based on auditor or authority requirements.
- [Overview of tasks to allocate costs and income](https://learn.microsoft.com/dynamics365/business-central/year-allocate-costs-income): Outlines the tasks to allocate an entry in a recurring general journal to several different accounts when you post the journal.
- [Record expenses or income directly in G/L](https://learn.microsoft.com/dynamics365/business-central/finance-how-post-transactions-directly): You can create transactions on the General Journal page for business activities that don't involve a document.
- [Revalue general ledger account balances](https://learn.microsoft.com/dynamics365/business-central/finance-revalue-account-balances): Learn how to revalue general ledger account balances before you produce your financial statements.
- [Review general ledger accounts](https://learn.microsoft.com/dynamics365/business-central/finance-review-accounts): You can track your progress when you review amounts in general ledger accounts.
- [Understand the general ledger and Chart of Accounts](https://learn.microsoft.com/dynamics365/business-central/finance-general-ledger): This article describes the general ledger, chart of accounts, and account categories.
- [Understanding the Chart of Accounts](https://learn.microsoft.com/dynamics365/business-central/finance-chart-of-accounts): Describes the chart of accounts, how to set it up, and how to use it.
- [Undo a posting using a reversing entry](https://learn.microsoft.com/dynamics365/business-central/finance-how-reverse-journal-posting): If you find a mistake in a posted general journal, you can use the Reverse Transaction action to undo the posting with a correct audit trail.

## Videos, posts and code changes

Linked by a Haiku matcher with a grounding quote from the item's summary (link/topics.ts); machine-generated.

- [#10184 [Mai][German Localization] Recurring Frequency DateFormula Exports as Invariant Tokens (+1D/+1Y) Instead of Localized UI Tokens (+1T/+1J) in ExcelInital commit](../../../../changes/bcapps/10184.md) (code change): "Recurring Frequency on page 283 is now bound to a text variable"
- [#10248 Bug 646799: Spend Request fields in Posted Gen. Journal Line have wrong/different field numbers in country versions (correct in w1)](../../../../changes/bcapps/10248.md) (code change): "Spend Request field numbers in the Posted Gen. Journal Line table"
- [#10334 Add integration event OnAfterGetRecordOnAfterConfirmAndModify in the General Posting Setup dataitem OnAfterGetRecord trigger after Modify.](../../../../changes/bcapps/10334.md) (code change): "integration event OnAfterGetRecordOnAfterConfirmAndModify in the General Posting Setup"
- [#11324 [main] Bug 649837 Export to Excel All exported rows if Show Currency is enabled in General Ledger Setup.](../../../../changes/bcapps/11324.md) (code change): "exporting to Excel applied a selected currency to all exported rows when Show Currency was enabled"
- [#9071 Merged from [28.x]The transaction cannot be completed because it will cause inconsistencies in the G/L Entry table"](../../../../changes/bcapps/9071.md) (code change): "inconsistencies in the G/L Entry table in codeunit Gen. Jnl.-Post Line"
- [#9339 [master][Gen. Jnl.-Post Line]` Add var NextEntryNo, var NextVATEntryNo, and var NextTransactionNo to OnAfterInitGLRegister in StartPosting](../../../../changes/bcapps/9339.md) (code change): "OnAfterInitGLRegister in StartPosting gains var NextEntryNo, NextVATEntryNo"
- [#9343 [master][Event Request] Request at table 98 "General Ledger Setup",](../../../../changes/bcapps/9343.md) (code change): "New events were added to table 98 General Ledger Setup"
- [#9415 [ALAppExtensions #30294][Event Change Request] Report 12121 "G/L Book - Print" - "OnPreDataItemOnAfterSetGLBookEntryFilters"](../../../../changes/bcapps/9415.md) (code change): "A new integration event is added to the G/L Book - Print report"
- [#9421 [Event Request] codeunit 367 "CheckManagement": add OnFinancialVoidCh…](../../../../changes/bcapps/9421.md) (code change): "balance-account posting logic in financial void check operations"
- [#9455 Update permissions for G/L Transaction table](../../../../changes/bcapps/9455.md) (code change): "Access to the G/L Transaction table is added across Base Application"
- [#9570 [Master]-Rounding Differences in ARAP with Deferrals and Non-Deductible VAT](../../../../changes/bcapps/9570.md) (code change): "Changes the core posting logic in codeunit 12"
- [#57 Add source-verified Finance knowledge and review domain](../../../../changes/bcquality/57.md) (code change): "posting ledger entries, dimension sets, applying entries, due dates, reversals, journal balance"
- [BC Friday Tips #38 Keep Description](../../../../posts/thatnavguy-com/https-thatnavguy-com-blog-2025-bc-friday-tips-38-keep-description--56fbbccc2b.md) (community post): "Keep Description field preserves the description text when switching between account types"
- [Dynamics 365 Business Central – Error Message “You have one or more documents that must be posted before you post document no….” when posting a Journal](../../../../posts/thedynamicsexplorer-com/10452.md) (community post): "journal's number series has manual numbers disabled but the user tries to enter a custom document number"
- [Dynamics 365 Business Central – Handling the message “Only the Posting No. Series can be filled in on recurring journals” in Recurring Journals](../../../../posts/thedynamicsexplorer-com/37144.md) (community post): "Recurring journal lines remain after posting and their posting date moves forward"
- [Working with Amount Fields](../../../../videos/1ugAYeEZLaU.md) (video): "amount fields; debit and credit; general ledger"
- [Comparing Posting Accounts and Posting Groups Between Dynamics GP and Dynamics Business Central](../../../../videos/5E6ikveL6N0.md) (video): "Posting Groups; Business Posting Groups; Product Posting Groups; Customer Posting Groups"
- [Control When People Can Post to the General Ledger](../../../../videos/5zXQ_aIT03s.md) (video): "posting control; general ledger setup; accounting periods"
- [Comparing Correcting and Reversing Entries Between Dynamics GP and Dynamics Business Central (2024)](../../../../videos/fIktVTGZkjE.md) (video): "correcting entries; reversing entries; journal entries; dimensions; general ledger; posting"
- [How to Work With General Journals in Business Central (2025)](../../../../videos/HpIxYyjQWqs.md) (video): "General journals; Journal templates; Journal entry"
- [Ensure Consistency in Journals With Journal Check](../../../../videos/kuKwjRyNcoE.md) (video): "Journal Check; Enable Data Check Setting; Journal Check Fact Box"
- [Safeguard G/L Accounts From Deletion](../../../../videos/lcu53ikOk7s.md) (video): "Check GL account usage setting; Check GL account deletion after field"
- [Comparing General Journal Entries between Dynamics SL and Dynamics 365 Business Central](../../../../videos/NkYNL_5Zfoc.md) (video): "General journal; Journal entry; offset accounts"
- [Comparing Correcting and Reversing Entries between Dynamics SL and Dynamics 365 Business Central](../../../../videos/r8HWIk5E0c0.md) (video): "Reverse journal entry in Business Central; Correct dimension in Business Central"
- [Control Deferral Posting](../../../../videos/VIda0Ok1SSQ.md) (video): "deferral templates; deferral posting; general ledger setup; user permissions"
- [Comparing Posting Accounts and posting groups between Dynamics SL and Dynamics 365 Business Cent](../../../../videos/XJ0JHHQ7GzA.md) (video): "posting groups; Business posting groups; Product posting groups"
- [Comparing General Journal Entries Between Dynamics GP and Dynamics Business Central (2024)](../../../../videos/zQhtuFbxJm4.md) (video): "General Journal batches; Account name auto-filter in journal entry"

## Business Central pages and reports

The pages, reports and queries this hub's Learn pages name (ms.search.form, API reference), joined to the code by exact object id (data/index/docs-objects.json); a page shows the table it runs on.

- [Page 18 "G/L Account List"](../../../../objects/page/18.md) · on [Table 15 "G/L Account"](../../../../objects/table/15.md)
- [Page 20 "General Ledger Entries"](../../../../objects/page/20.md) · on [Table 17 "G/L Entry"](../../../../objects/table/17.md)
- [Page 37 "Where-Used List"](../../../../objects/page/37.md) · on [Table 90 "BOM Component"](../../../../objects/table/90.md)
- [Page 39 "General Journal"](../../../../objects/page/39.md) · captioned "General Journals" · on [Table 81 "Gen. Journal Line"](../../../../objects/table/81.md)
- [Page 65 "Rounding Methods"](../../../../objects/page/65.md) · on [Table 42 "Rounding Method"](../../../../objects/table/42.md)
- [Page 99 "G/L Account Where-Used List"](../../../../objects/page/99.md) · on [Table 180 "G/L Account Where-Used"](../../../../objects/table/180.md)
- [Page 113 "Budget"](../../../../objects/page/113.md)
- [Page 116 "G/L Registers"](../../../../objects/page/116.md) · on [Table 45 "G/L Register"](../../../../objects/table/45.md)
- [Page 118 "General Ledger Setup"](../../../../objects/page/118.md) · on [Table 98 "General Ledger Setup"](../../../../objects/table/98.md)
- [Page 120 "G/L Budget Entries"](../../../../objects/page/120.md) · on [Table 96 "G/L Budget Entry"](../../../../objects/table/96.md)
- [Page 121 "G/L Budget Names"](../../../../objects/page/121.md) · captioned "G/L Budgets" · on [Table 95 "G/L Budget Name"](../../../../objects/table/95.md)
- [Page 154 "G/L Account Balance/Budget"](../../../../objects/page/154.md) · on [Table 15 "G/L Account"](../../../../objects/table/15.md)
- [Page 251 "General Journal Batches"](../../../../objects/page/251.md) · on [Table 232 "Gen. Journal Batch"](../../../../objects/table/232.md)
- [Page 283 "Recurring General Journal"](../../../../objects/page/283.md) · captioned "Recurring General Journals" · on [Table 81 "Gen. Journal Line"](../../../../objects/table/81.md)
- [Page 312 "Gen. Business Posting Groups"](../../../../objects/page/312.md) · on [Table 250 "Gen. Business Posting Group"](../../../../objects/table/250.md)
- [Page 313 "Gen. Product Posting Groups"](../../../../objects/page/313.md) · captioned "General Product Posting Groups" · on [Table 251 "Gen. Product Posting Group"](../../../../objects/table/251.md)
- [Page 314 "General Posting Setup"](../../../../objects/page/314.md) · on [Table 252 "General Posting Setup"](../../../../objects/table/252.md)
- [Page 350 "G/L Acc. Balance/Budget Lines"](../../../../objects/page/350.md) · captioned "Lines" · on [Table 922 "G/L Acc. Balance/Budget Buffer"](../../../../objects/table/922.md)
- [Page 395 "General Posting Setup Card"](../../../../objects/page/395.md) · on [Table 252 "General Posting Setup"](../../../../objects/table/252.md)
- [Page 422 "G/L Balance/Budget"](../../../../objects/page/422.md) · on [Table 15 "G/L Account"](../../../../objects/table/15.md)
- [Page 552 "Gen. Prod. Posting Group Conv."](../../../../objects/page/552.md) · on [Table 551 "VAT Rate Change Conversion"](../../../../objects/table/551.md)
- [Page 569 "Chart of Accs. (Analysis View)"](../../../../objects/page/569.md) · on [Table 376 "G/L Account (Analysis View)"](../../../../objects/table/376.md)
- [Page 570 "Chart of Accounts (G/L)"](../../../../objects/page/570.md) · on [Table 15 "G/L Account"](../../../../objects/table/15.md)
- [Page 634 "Chart of Accounts Overview"](../../../../objects/page/634.md) · on [Table 15 "G/L Account"](../../../../objects/table/15.md)
- [Page 790 "G/L Account Categories"](../../../../objects/page/790.md) · on [Table 570 "G/L Account Category"](../../../../objects/table/570.md)
- [Page 791 "G/L Accounts ListPart"](../../../../objects/page/791.md) · on [Table 15 "G/L Account"](../../../../objects/table/15.md)
- [Page 1158 "Cash Account Balances"](../../../../objects/page/1158.md) · on [Table 15 "G/L Account"](../../../../objects/table/15.md)
- [Page 1700 "Deferral Template Card"](../../../../objects/page/1700.md) · on [Table 1700 "Deferral Template"](../../../../objects/table/1700.md)
- [Page 1701 "Deferral Template List"](../../../../objects/page/1701.md) · captioned "Deferral Templates" · on [Table 1700 "Deferral Template"](../../../../objects/table/1700.md)
- [Page 1702 "Deferral Schedule"](../../../../objects/page/1702.md) · on [Table 1701 "Deferral Header"](../../../../objects/table/1701.md)
- [Page 1703 "Deferral Schedule Subform"](../../../../objects/page/1703.md) · captioned "Deferral Schedule Detail" · on [Table 1702 "Deferral Line"](../../../../objects/table/1702.md)
- [Page 1704 "Deferral Schedule View"](../../../../objects/page/1704.md) · on [Table 1704 "Posted Deferral Header"](../../../../objects/table/1704.md)
- [Page 1705 "Deferral Schedule View Subform"](../../../../objects/page/1705.md) · captioned "Deferral Schedule Detail" · on [Table 1705 "Posted Deferral Line"](../../../../objects/table/1705.md)
- [Page 1706 "Deferral Schedule Archive"](../../../../objects/page/1706.md) · on [Table 5127 "Deferral Header Archive"](../../../../objects/table/5127.md)
- [Page 1707 "Deferral Sched. Arch. Subform"](../../../../objects/page/1707.md) · captioned "Deferral Schedule Detail" · on [Table 5128 "Deferral Line Archive"](../../../../objects/table/5128.md)
- [Page 2670 "Allocation Account"](../../../../objects/page/2670.md) · on [Table 2670 "Allocation Account"](../../../../objects/table/2670.md)
- [Page 2673 "Allocation Account List"](../../../../objects/page/2673.md) · captioned "Allocation Accounts" · on [Table 2670 "Allocation Account"](../../../../objects/table/2670.md)
- [Page 2674 "Allocation Account Preview"](../../../../objects/page/2674.md) · on [Table 2672 "Allocation Line"](../../../../objects/table/2672.md)
- [Page 5260 "G/L Account Mapping"](../../../../objects/page/5260.md) · on [Table 5260 "G/L Account Mapping Header"](../../../../objects/table/5260.md)
- [Page 5264 "Audit File Export Setup"](../../../../objects/page/5264.md) · on [Table 5264 "Audit File Export Setup"](../../../../objects/table/5264.md)
- [Page 5266 "Audit File Export Documents"](../../../../objects/page/5266.md) · on [Table 5265 "Audit File Export Header"](../../../../objects/table/5265.md)
- [Page 5267 "Audit File Export Doc. Card"](../../../../objects/page/5267.md) · captioned "Audit File Export Document" · on [Table 5265 "Audit File Export Header"](../../../../objects/table/5265.md)
- [Page 5270 "Audit File Export Format Setup"](../../../../objects/page/5270.md) · on [Table 5268 "Audit File Export Format Setup"](../../../../objects/table/5268.md)
- [Page 5629 "Fixed Asset Journal"](../../../../objects/page/5629.md) · captioned "Fixed Asset Journals" · on [Table 5621 "FA Journal Line"](../../../../objects/table/5621.md)
- [Page 7132 "Item Budget Names"](../../../../objects/page/7132.md) · on [Table 7132 "Item Budget Name"](../../../../objects/table/7132.md)
- [Page 7133 "Item Budget Entries"](../../../../objects/page/7133.md) · on [Table 7134 "Item Budget Entry"](../../../../objects/table/7134.md)
- [Page 7138 "Purchase Budget Overview"](../../../../objects/page/7138.md)
- [Page 7139 "Sales Budget Overview"](../../../../objects/page/7139.md)
- [Page 9203 "Budget Matrix"](../../../../objects/page/9203.md) · on [Table 367 "Dimension Code Buffer"](../../../../objects/table/367.md)
- [Page 9219 "Purch. Budget Overview Matrix"](../../../../objects/page/9219.md) · on [Table 367 "Dimension Code Buffer"](../../../../objects/table/367.md)
- [Page 9239 "Sales Budget Overview Matrix"](../../../../objects/page/9239.md) · on [Table 367 "Dimension Code Buffer"](../../../../objects/table/367.md)
- [Page 9373 "Budget Names Purchase"](../../../../objects/page/9373.md) · captioned "Purchase Budgets" · on [Table 7132 "Item Budget Name"](../../../../objects/table/7132.md)
- [Page 9374 "Budget Names Sales"](../../../../objects/page/9374.md) · captioned "Sales Budgets" · on [Table 7132 "Item Budget Name"](../../../../objects/table/7132.md)
- [Page 22207 "Review G/L Entries"](../../../../objects/page/22207.md) · on [Table 17 "G/L Entry"](../../../../objects/table/17.md)
- [Report 1 "Chart of Accounts"](../../../../objects/report/1.md)
- [Report 3 "G/L Register"](../../../../objects/report/3.md)
- [Report 1700 "Deferral Summary - G/L"](../../../../objects/report/1700.md)
- [Report 1701 "Deferral Summary - Sales"](../../../../objects/report/1701.md)
- [Report 1702 "Deferral Summary - Purchasing"](../../../../objects/report/1702.md)

Learn also names 1 object with no object page: page/5261.

Source: Microsoft Learn (CC BY 4.0). Descriptions are Learn's own.
