---
id: video/Fz8NLByllRc
type: video
title: "Expense Agent: Mileage Allowances (2026 release wave 1)"
summary: "Mileage expenses in the Business Central Expense Agent (2026 release wave 1): employees pick start and end points on a map, choose among up to three routes, and the amount is calculated from admin-set mileage rates. Also covers the admin setup for rates, units and shortest-route enforcement."
tier: official
language: en
tags:
  - mileage allowances
  - expense agent
  - route selection
  - distance calculation
  - admin configuration
  - mileage rates
system: hr
review:
  state: reviewed
  by: opus
  at: "2026-10-07T22:46:32.760Z"
  flags: []
generated:
  at: "2026-10-13T00:32:41.360Z"
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evidence:
  - kind: video
    url: https://www.youtube.com/watch?v=Fz8NLByllRc&t=0s
    title: "Expense Agent: Mileage Allowances (2026 release wave 1)"
    date: "2026-08-07T13:00:40.000Z"
    commit: null
    t: 0
    quote: the new feature that we added, which is to create mileage expenses
  - kind: video
    url: https://www.youtube.com/watch?v=Fz8NLByllRc&t=60s
    title: "Expense Agent: Mileage Allowances (2026 release wave 1)"
    date: "2026-08-07T13:00:40.000Z"
    commit: null
    t: 60
    quote: I as user can choose up to three different routes uh and yeah, choose the one that uh I drove uh through
  - kind: video
    url: https://www.youtube.com/watch?v=Fz8NLByllRc&t=83s
    title: "Expense Agent: Mileage Allowances (2026 release wave 1)"
    date: "2026-08-07T13:00:40.000Z"
    commit: null
    t: 83
    quote: based on what your admin set uh the rates of the the miles
  - kind: video
    url: https://www.youtube.com/watch?v=Fz8NLByllRc&t=93s
    title: "Expense Agent: Mileage Allowances (2026 release wave 1)"
    date: "2026-08-07T13:00:40.000Z"
    commit: null
    t: 93
    quote: if you did uh a round trip, you can toggle this button, which basically is just going to double whatever the distance and the
  - kind: video
    url: https://www.youtube.com/watch?v=Fz8NLByllRc&t=181s
    title: "Expense Agent: Mileage Allowances (2026 release wave 1)"
    date: "2026-08-07T13:00:40.000Z"
    commit: null
    t: 181
    quote: there's a configuration on the allowance tab which says only shortest route
links:
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  objects:
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video_id: Fz8NLByllRc
channel: yt-microsoft
source_name: Microsoft Dynamics 365 Business Central (YouTube)
url: https://www.youtube.com/watch?v=Fz8NLByllRc
published_at: "2026-08-07T13:00:40.000Z"
duration_s: 226
captions: full
audience:
  - functional consultant
  - administrator
  - end user
chapters:
  - t: 0
    title: Introduction to mileage expenses
  - t: 16
    title: Creating a mileage expense
  - t: 28
    title: Setting starting and ending points
  - t: 60
    title: Selecting routes and automatic rate calculation
  - t: 83
    title: Completing the expense entry
  - t: 117
    title: Admin configuration overview
  - t: 144
    title: Configuring mileage rates and units
  - t: 169
    title: Route selection and shortest route option
  - t: 195
    title: Closing remarks
features:
  - name: Mileage expense creation
    status: unclear
    t: 0
    verified: false
    status_source: video
  - name: Multi-route selection
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    t: 60
    verified: false
    status_source: video
  - name: Automatic mileage rate calculation
    status: unclear
    t: 83
    verified: false
    status_source: video
  - name: Round trip toggle
    status: unclear
    t: 93
    verified: false
    status_source: video
  - name: Mileage rate configuration
    status: unclear
    t: 144
    verified: false
    status_source: video
  - name: Shortest route enforcement option
    status: unclear
    t: 181
    verified: false
    status_source: video
  - name: Automatic expense report matching
    status: unclear
    t: 117
    verified: false
    status_source: video
objects_mentioned:
  - page Expense Agent Setup
quotes:
  - t: 0
    text: the new feature that we added, which is to create mileage expenses
    check: exact
  - t: 60
    text: I as user can choose up to three different routes uh and yeah, choose the one that uh I drove uh through
    check: exact
  - t: 83
    text: based on what your admin set uh the rates of the the miles
    check: fuzzy
  - t: 93
    text: if you did uh a round trip, you can toggle this button, which basically is just going to double whatever the distance and the
    check: exact
  - t: 181
    text: there's a configuration on the allowance tab which says only shortest route
    check: exact
---

# Expense Agent: Mileage Allowances (2026 release wave 1)

> Mileage expenses in the Business Central Expense Agent (2026 release wave 1): employees pick start and end points on a map, choose among up to three routes, and the amount is calculated from admin-set mileage rates. Also covers the admin setup for rates, units and shortest-route enforcement.

[Watch on YouTube](https://www.youtube.com/watch?v=Fz8NLByllRc) · Microsoft Dynamics 365 Business Central (YouTube) · 2026-08-07 · 3:46 · tier official · reviewed (checked by Opus)

## Overview

The video demonstrates the mileage feature added to the Expense Agent. An employee creates a mileage expense by setting a starting and ending point on a map, then selects one of up to three suggested routes. The distance and the expense amount are calculated automatically from the mileage rate the admin configured. A round trip toggle doubles the distance and amount.

The second half covers the admin side. Administrators set the mileage rate per unit and the default distance unit (miles or kilometers). On the Expense Agent Setup page, a toggle can enforce the shortest route so users cannot pick between routes. The expense agent then processes the mileage expense and tries to match it to existing expense reports.

## Key points

- Employees create a mileage expense in the expense agent by selecting starting and ending points on a map.
- Users can choose from up to three routes between the two points and pick the one they drove.
- The expense amount is calculated automatically from the distance and the mileage rates set by the admin.
- A round trip toggle doubles the distance and the amount; the user can also set the date and a description.
- Payment means defaults to cash and the expense category is mileage.
- After the expense is created, the expense agent processes it and tries to match and add it to an existing expense report.
- Admins open the expense agent avatar's settings and, on the mileage expenses slide, set the rate per unit and the default unit of distance (miles or kilometers).

## Chapters

- [0:00](https://www.youtube.com/watch?v=Fz8NLByllRc&t=0s) Introduction to mileage expenses
- [0:16](https://www.youtube.com/watch?v=Fz8NLByllRc&t=16s) Creating a mileage expense
- [0:28](https://www.youtube.com/watch?v=Fz8NLByllRc&t=28s) Setting starting and ending points
- [1:00](https://www.youtube.com/watch?v=Fz8NLByllRc&t=60s) Selecting routes and automatic rate calculation
- [1:23](https://www.youtube.com/watch?v=Fz8NLByllRc&t=83s) Completing the expense entry
- [1:57](https://www.youtube.com/watch?v=Fz8NLByllRc&t=117s) Admin configuration overview
- [2:24](https://www.youtube.com/watch?v=Fz8NLByllRc&t=144s) Configuring mileage rates and units
- [2:49](https://www.youtube.com/watch?v=Fz8NLByllRc&t=169s) Route selection and shortest route option
- [3:15](https://www.youtube.com/watch?v=Fz8NLByllRc&t=195s) Closing remarks

## Features

Every feature below: status not stated, demoed.

| Feature | At |
|---|---|
| Mileage expense creation | [0:00](https://www.youtube.com/watch?v=Fz8NLByllRc&t=0s) |
| Multi-route selection | [1:00](https://www.youtube.com/watch?v=Fz8NLByllRc&t=60s) |
| Automatic mileage rate calculation | [1:23](https://www.youtube.com/watch?v=Fz8NLByllRc&t=83s) |
| Round trip toggle | [1:33](https://www.youtube.com/watch?v=Fz8NLByllRc&t=93s) |
| Mileage rate configuration | [2:24](https://www.youtube.com/watch?v=Fz8NLByllRc&t=144s) |
| Shortest route enforcement option | [3:01](https://www.youtube.com/watch?v=Fz8NLByllRc&t=181s) |
| Automatic expense report matching | [1:57](https://www.youtube.com/watch?v=Fz8NLByllRc&t=117s) |

## AL objects mentioned

As heard in the captions. A name that matches one object page by exact type and name links to it; the others stay as named.

- [page 6996 "Expense Agent Setup"](../objects/page/6996.md) at [3:01](https://www.youtube.com/watch?v=Fz8NLByllRc&t=181s)

## Quotes

- [0:00](https://www.youtube.com/watch?v=Fz8NLByllRc&t=0s) "the new feature that we added, which is to create mileage expenses"
- [1:00](https://www.youtube.com/watch?v=Fz8NLByllRc&t=60s) "I as user can choose up to three different routes uh and yeah, choose the one that uh I drove uh through"
- [1:23](https://www.youtube.com/watch?v=Fz8NLByllRc&t=83s) "based on what your admin set uh the rates of the the miles"
- [1:33](https://www.youtube.com/watch?v=Fz8NLByllRc&t=93s) "if you did uh a round trip, you can toggle this button, which basically is just going to double whatever the distance and the"
- [3:01](https://www.youtube.com/watch?v=Fz8NLByllRc&t=181s) "there's a configuration on the allowance tab which says only shortest route"