---
id: video/Ujik5Yqg0S8
type: video
title: Comparing Payables Transaction Entry in Dynamics SL to Dynamics 365 Business Central
summary: Comparison of payables entry in Dynamics SL (AP voucher) with Business Central, which offers purchase journals and purchase invoices to register purchase costs and track accounts payable. Demonstrates both, including GL account preview and vendor defaults.
tier: official
language: en
tags:
  - payables
  - accounts payable
  - ap voucher
  - purchase journal
  - purchase invoice
  - vendor management
  - gl account posting
system: purchasing
review:
  state: reviewed
  by: opus
  at: "2026-10-07T23:07:15.303Z"
  flags: []
generated:
  at: "2026-10-13T00:32:41.360Z"
  pipeline: 0.2.0
  prompts:
    extract-video: 1
    summarize-video: 2
  input_hash: 27b650491d42005b583d33698c02ec4a69d68571c88939581300f27ac282f75f
evidence:
  - kind: video
    url: https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=35s
    title: Comparing Payables Transaction Entry in Dynamics SL to Dynamics 365 Business Central
    date: "2024-07-26T13:24:13.000Z"
    commit: null
    t: 35
    quote: In Business Central, you can use the purchase journal or purchase invoices to register the cost of purchases and track accounts payable.
  - kind: video
    url: https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=50s
    title: Comparing Payables Transaction Entry in Dynamics SL to Dynamics 365 Business Central
    date: "2024-07-26T13:24:13.000Z"
    commit: null
    t: 50
    quote: Purchase invoices can be used to track purchases of inventoried items as well as non-inventoried items.
  - kind: video
    url: https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=79s
    title: Comparing Payables Transaction Entry in Dynamics SL to Dynamics 365 Business Central
    date: "2024-07-26T13:24:13.000Z"
    commit: null
    t: 79
    quote: Before closing my transaction, I can see a preview of the GL accounts the transaction will be posted to.
  - kind: video
    url: https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=144s
    title: Comparing Payables Transaction Entry in Dynamics SL to Dynamics 365 Business Central
    date: "2024-07-26T13:24:13.000Z"
    commit: null
    t: 144
    quote: Because the purchase invoice allow for multiple types, we can also enter the lines for inventory items, fixed assets, or track any freight expenses
links:
  learn: []
  objects: []
  features: []
  topics: []
  localizations: []
  videos: []
  posts: []
  guidelines: []
video_id: Ujik5Yqg0S8
channel: yt-microsoft
source_name: Microsoft Dynamics 365 Business Central (YouTube)
url: https://www.youtube.com/watch?v=Ujik5Yqg0S8
published_at: "2024-07-26T13:24:13.000Z"
duration_s: 176
captions: full
audience:
  - functional consultant
  - end user
  - decision maker
chapters:
  - t: 0
    title: Creating AP voucher in Dynamics SL
  - t: 35
    title: Payables options in Business Central
  - t: 66
    title: Creating payables with purchase journals
  - t: 99
    title: Creating purchase invoices
  - t: 144
    title: Flexibility in Business Central payables
features:
  - name: Purchase journals
    status: unclear
    t: 35
    verified: false
    status_source: video
  - name: Purchase invoices
    status: unclear
    t: 50
    verified: false
    status_source: video
  - name: GL account preview in payables
    status: unclear
    t: 79
    verified: false
    status_source: video
  - name: Vendor information auto-default
    status: unclear
    t: 112
    verified: false
    status_source: video
objects_mentioned: []
quotes:
  - t: 35
    text: In Business Central, you can use the purchase journal or purchase invoices to register the cost of purchases and track accounts payable.
    check: exact
  - t: 50
    text: Purchase invoices can be used to track purchases of inventoried items as well as non-inventoried items.
    check: exact
  - t: 79
    text: Before closing my transaction, I can see a preview of the GL accounts the transaction will be posted to.
    check: exact
  - t: 144
    text: Because the purchase invoice allow for multiple types, we can also enter the lines for inventory items, fixed assets, or track any freight expenses
    check: exact
---

# Comparing Payables Transaction Entry in Dynamics SL to Dynamics 365 Business Central

> Comparison of payables entry in Dynamics SL (AP voucher) with Business Central, which offers purchase journals and purchase invoices to register purchase costs and track accounts payable. Demonstrates both, including GL account preview and vendor defaults.

[Watch on YouTube](https://www.youtube.com/watch?v=Ujik5Yqg0S8) · Microsoft Dynamics 365 Business Central (YouTube) · 2024-07-26 · 2:56 · tier official · reviewed (checked by Opus)

## Overview

The video shows how an AP voucher is created in Dynamics SL, then walks through the two ways to enter payables in Business Central: purchase journals and purchase invoices.

Purchase journals are shown for registering expenses on items that may not be tracked in inventory. The user enters a vendor invoice number, vendor, amount and GL account, and can preview the GL postings before closing the transaction. Purchase invoices are shown for inventoried and non-inventoried purchases, with line types such as GL accounts, inventory items, fixed assets and freight. Vendor information defaults in from the vendor record.

## Key points

- Business Central offers the purchase journal or purchase invoices to register purchase costs and track accounts payable.
- Purchase journals can register expenses for items you may not track in inventory.
- In a purchase journal you enter vendor invoice number, vendor, amount and GL account.
- A preview of the GL accounts the transaction will post to is available before closing the transaction in the purchase journal.
- Purchase invoices cover inventoried and non-inventoried items, with lines for GL accounts, inventory items, fixed assets and freight.
- Selecting a vendor on a purchase invoice defaults in information from the vendor record.

## Chapters

- [0:00](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=0s) Creating AP voucher in Dynamics SL
- [0:35](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=35s) Payables options in Business Central
- [1:06](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=66s) Creating payables with purchase journals
- [1:39](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=99s) Creating purchase invoices
- [2:24](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=144s) Flexibility in Business Central payables

## Features

Every feature below: status not stated, demoed.

| Feature | At |
|---|---|
| Purchase journals | [0:35](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=35s) |
| Purchase invoices | [0:50](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=50s) |
| GL account preview in payables | [1:19](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=79s) |
| Vendor information auto-default | [1:52](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=112s) |

## Quotes

- [0:35](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=35s) "In Business Central, you can use the purchase journal or purchase invoices to register the cost of purchases and track accounts payable."
- [0:50](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=50s) "Purchase invoices can be used to track purchases of inventoried items as well as non-inventoried items."
- [1:19](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=79s) "Before closing my transaction, I can see a preview of the GL accounts the transaction will be posted to."
- [2:24](https://www.youtube.com/watch?v=Ujik5Yqg0S8&t=144s) "Because the purchase invoice allow for multiple types, we can also enter the lines for inventory items, fixed assets, or track any freight expenses"