--- id: video/cWVhWBMbXb4 type: video title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)" summary: Expense Agent in the 2026 release wave 2 improves mileage handling. Mileage rates can now have date ranges and can differ by vehicle type. When a mileage rate setup is configured, it is used instead of the single standard rate in Expense Agent setup. The simple standard-rate model is still available for companies without complex needs. tier: official language: en tags: - mileage allowance - mileage rate - vehicle types - date ranges - expense agent - setup configuration system: copilot review: state: reviewed by: opus at: "2026-10-07T22:44:14.603Z" flags: [] generated: at: "2026-10-09T00:29:02.995Z" pipeline: 0.2.0 prompts: extract-video: 1 summarize-video: 2 input_hash: 62b6f5cca9214d0558f6e5900127a44de8f84060790d8a6cea93b20afdeb6c19 evidence: - kind: video url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=18s title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 18 quote: Earlier you could simple set up mileage only one amount for all different types of mileages and we didn't have date range. - kind: video url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=38s title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 38 quote: Now, if you have specific mileage changes from year to year or from month to month, whatever situations, so you can set set up - kind: video url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=53s title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 53 quote: System will automatically behave the last day of previous period, system will use previous allowance amount, in next period system will use new allowance - kind: video url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=81s title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 81 quote: You can also expand the setup different vehicle types, so you can set up different mileage for period and for different vehicle types, so - kind: video url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=148s title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 148 quote: I have in my example here for 2026 rate for cars and for next year different. So, it was 1.25, now 1.30 from next - kind: video url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=211s title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 211 quote: I didn't get calculated amount even if I have 1.2 dollars there in configuration because now I have mileage setup. - kind: video url: https://www.youtube.com/watch?v=cWVhWBMbXb4&t=211s title: "What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 211 quote: If I didn't have, system will not offer these vehicle types, but as I have vehicle types, I need to select which one links: learn: [] objects: [] features: - feature/573254 topics: [] localizations: [] videos: [] posts: [] guidelines: [] video_id: cWVhWBMbXb4 channel: yt-microsoft source_name: Microsoft Dynamics 365 Business Central (YouTube) url: https://www.youtube.com/watch?v=cWVhWBMbXb4 published_at: "2026-10-01T00:00:00Z" duration_s: 283 captions: full audience: - functional consultant - administrator - end user chapters: - t: 0 title: Introduction to Expense Agent improvements - t: 18 title: Previous mileage setup limitations - t: 38 title: Date-range mileage allowances - t: 70 title: Multi-vehicle type support - t: 108 title: "Setup: Expense Agent configuration" - t: 134 title: Mileage rate setup with dates and vehicles - t: 161 title: Vehicle types table and currency options - t: 187 title: "Demo: Creating mileage expenses" - t: 249 title: Summary and simplicity focus features: - name: Date-range mileage allowances status: preview t: 38 verified: false status_source: roadmap roadmap_ids: - "573254" - name: Vehicle-type-specific mileage rates status: preview t: 81 verified: false status_source: roadmap roadmap_ids: - "573254" - name: Mileage rate setup table status: preview t: 161 verified: false status_source: roadmap roadmap_ids: - "573254" objects_mentioned: - other Expense Agent - other Expense Agent setup - other Mileage rate setup - other Vehicle type table quotes: - t: 18 text: Earlier you could simple set up mileage only one amount for all different types of mileages and we didn't have date range. check: exact - t: 38 text: Now, if you have specific mileage changes from year to year or from month to month, whatever situations, so you can set set up check: exact - t: 53 text: System will automatically behave the last day of previous period, system will use previous allowance amount, in next period system will use new allowance check: exact - t: 81 text: You can also expand the setup different vehicle types, so you can set up different mileage for period and for different vehicle types, so check: exact - t: 148 text: I have in my example here for 2026 rate for cars and for next year different. So, it was 1.25, now 1.30 from next check: exact - t: 211 text: I didn't get calculated amount even if I have 1.2 dollars there in configuration because now I have mileage setup. check: exact - t: 211 text: If I didn't have, system will not offer these vehicle types, but as I have vehicle types, I need to select which one check: exact --- # What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2) > Expense Agent in the 2026 release wave 2 improves mileage handling. Mileage rates can now have date ranges and can differ by vehicle type. When a mileage rate setup is configured, it is used instead of the single standard rate in Expense Agent setup. The simple standard-rate model is still available for companies without complex needs. [Watch on YouTube](https://www.youtube.com/watch?v=cWVhWBMbXb4) · Microsoft Dynamics 365 Business Central (YouTube) · 2026-10-01 · 4:43 · tier official · reviewed (checked by Opus) ## Overview The video covers improvements to mileage handling in Expense Agent. Before, mileage was set up as a single amount for all mileage types, with no date ranges. Now a mileage allowance can have start and end dates, so the rate changes automatically at a period boundary. Rates can also differ per vehicle type, such as car, truck, SUV and motorcycle. The setup is shown in Expense Agent setup, a mileage rate setup table and a vehicle types table. A demo creates mileage expenses with the new setup. The example uses a car rate of 1.25 for 2026 and 1.30 for the next year. The presenter stresses that the simple standard rate model still works and that the new setup is optional. ## Key points - Mileage allowances can have start and end dates. On the last day of the previous period the old amount applies, and in the next period the new amount applies, so there is no manual change when rates change. - Rates can be set per vehicle type (car, truck, SUV, motorcycle) in the mileage rate setup, using a new vehicle type table. The matching rate is applied when a vehicle type is selected. - The user must select the vehicle type when creating a mileage expense. If no vehicle types are configured, none are offered and the date-based amount is filled in automatically. - The standard mileage rate in Expense Agent setup is still available as a simple model. In the demo, once a mileage rate setup existed, the configured 1.2 standard rate was not used. - The mileage rate setup has an optional currency code. Local currency is typical for mileage, so it usually does not need to be filled in. - In the demo, the car rate is 1.25 in 2026 and 1.30 the following year. The truck rate is calculated at 2.5 per mile. ## Chapters - [0:00](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=0s) Introduction to Expense Agent improvements - [0:18](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=18s) Previous mileage setup limitations - [0:38](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=38s) Date-range mileage allowances - [1:10](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=70s) Multi-vehicle type support - [1:48](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=108s) Setup: Expense Agent configuration - [2:14](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=134s) Mileage rate setup with dates and vehicles - [2:41](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=161s) Vehicle types table and currency options - [3:07](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=187s) Demo: Creating mileage expenses - [4:09](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=249s) Summary and simplicity focus ## Features | Feature | Status | At | |---|---|---| | Date-range mileage allowances | preview (roadmap [Add date ranges and vehicle types in your mileage calculation](../features/573254.md)), demoed | [0:38](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=38s) | | Vehicle-type-specific mileage rates | preview (roadmap [Add date ranges and vehicle types in your mileage calculation](../features/573254.md)), demoed | [1:21](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=81s) | | Mileage rate setup table | preview (roadmap [Add date ranges and vehicle types in your mileage calculation](../features/573254.md)), demoed | [2:41](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=161s) | A status with a roadmap link comes from the Microsoft 365 roadmap feature this part of the video covers (matched by Haiku; links Opus dropped are not used); other statuses need a status word in the video itself. ## AL objects mentioned As heard in the captions. A name that matches one object page by exact type and name links to it; the others stay as named. - other "Expense Agent" at [0:06](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=6s) - other "Expense Agent setup" at [1:48](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=108s) - other "Mileage rate setup" at [1:10](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=70s) - other "Vehicle type table" at [2:41](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=161s) ## Quotes - [0:18](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=18s) "Earlier you could simple set up mileage only one amount for all different types of mileages and we didn't have date range." - [0:38](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=38s) "Now, if you have specific mileage changes from year to year or from month to month, whatever situations, so you can set set up" - [0:53](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=53s) "System will automatically behave the last day of previous period, system will use previous allowance amount, in next period system will use new allowance" - [1:21](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=81s) "You can also expand the setup different vehicle types, so you can set up different mileage for period and for different vehicle types, so" - [2:28](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=148s) "I have in my example here for 2026 rate for cars and for next year different. So, it was 1.25, now 1.30 from next" - [3:31](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=211s) "I didn't get calculated amount even if I have 1.2 dollars there in configuration because now I have mileage setup." - [3:31](https://www.youtube.com/watch?v=cWVhWBMbXb4&t=211s) "If I didn't have, system will not offer these vehicle types, but as I have vehicle types, I need to select which one"