--- id: video/tj1vvsmAMVs type: video title: "What's new in Expense Agent: Overview (2026 release wave 2)" summary: "Overview of Expense Agent changes in Business Central 2026 release wave 2: mileage rates by period and vehicle type, credit card feeds with manual statement upload (December), AI policy compliance checks for approvals, more approval options, travel requests, a new mobile app in preview, VAT reclaim per expense line and withholding tax for employees. Worldwide availability and new languages roll out gradually from October." tier: official language: en tags: - expense agent - mileage allowance - credit card feeds - travel expense policies - ai-driven approvals - travel requests - mobile app - vat reclaim - withholding tax - expense reports system: copilot review: state: reviewed by: opus at: "2026-10-07T22:45:29.292Z" flags: [] generated: at: "2026-10-09T00:29:02.995Z" pipeline: 0.2.0 prompts: extract-video: 1 summarize-video: 2 input_hash: 4727e421441bfc07f12c6f805312e542f9acbe2609da3196bbd04077d70e5daf evidence: - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=209s title: "Credit Card Feeds Manual Upload: announced" date: "2026-10-01T00:00:00Z" commit: null t: 209 quote: it will not be available from October, it will be available from December, so 2029.2. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s title: "Enhanced Approval History and Audit Trail: announced" date: "2026-10-01T00:00:00Z" commit: null t: 459 quote: it will come gradually from October to December, but all these features will be in next 2 months. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s title: "Interim Approvers and Delegate Approvals: announced" date: "2026-10-01T00:00:00Z" commit: null t: 459 quote: it will come gradually from October to December, but all these features will be in next 2 months. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s title: "Travel Requests: announced" date: "2026-10-01T00:00:00Z" commit: null t: 459 quote: it will come gradually from October to December, but all these features will be in next 2 months. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=537s title: "New Mobile App with Offline Support: preview" date: "2026-10-01T00:00:00Z" commit: null t: 537 quote: this is available right now in a preview. So, only for testing, but this is this is available. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=20s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 20 quote: we'll start with improved mileage handling. Then we will finally have enabled credit card feeds. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=98s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 98 quote: it will be gradually enablement but it will be really fast starting from october - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=209s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 209 quote: it will not be available from October, it will be available from December, so 2029.2. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=317s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 317 quote: when you start setup, you need to enable policy compliance. And why you need to do that? Because it can make additional cost of - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=409s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 409 quote: this is not hard limitation. Approver can approve even if this is flagged, even if this is not 100% compliant. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 459 quote: it will come gradually from October to December, but all these features will be in next 2 months. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=537s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 537 quote: this is available right now in a preview. So, only for testing, but this is this is available. - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=617s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 617 quote: claiming VAT is a little bit more complex. In some countries, this is based on the uh on specific um authorities' rules, you cannot - kind: video url: https://www.youtube.com/watch?v=tj1vvsmAMVs&t=667s title: "What's new in Expense Agent: Overview (2026 release wave 2)" date: "2026-10-01T00:00:00Z" commit: null t: 667 quote: system will use only for your country. So, if this is uh receipt abroad, system will not use a VAT links: learn: [] objects: [] features: - feature/573253 - feature/573254 - feature/573255 - feature/573262 - feature/573304 topics: [] localizations: [] videos: [] posts: [] guidelines: [] video_id: tj1vvsmAMVs channel: yt-microsoft source_name: Microsoft Dynamics 365 Business Central (YouTube) url: https://www.youtube.com/watch?v=tj1vvsmAMVs published_at: "2026-10-01T00:00:00Z" duration_s: 893 captions: full audience: - functional consultant - administrator - decision maker - partner chapters: - t: 0 title: Introduction and Session Overview - t: 51 title: Web App Refresh and Language Support - t: 76 title: Worldwide Availability Rollout - t: 110 title: Improved Mileage Handling - t: 194 title: Credit Card Feeds Enablement - t: 300 title: AI-Driven Travel Expense Policy Approvals - t: 459 title: Travel Requests and Expense Report Creation - t: 537 title: New Mobile App - t: 598 title: VAT Reclaim in Expense Reports - t: 790 title: Withholding Tax for Employees and Closing Remarks features: - name: Improved Mileage Handling with Period-Based Rates status: preview t: 110 verified: false status_source: roadmap roadmap_ids: - "573254" - name: Vehicle Type-Specific Mileage Rates status: unclear t: 147 verified: false status_source: video - name: Credit Card Feeds Manual Upload status: announced t: 194 verified: true status_source: video - name: Reactive Credit Card Expense Creation status: unclear t: 248 verified: false status_source: video - name: Proactive Credit Card Reconciliation status: unclear t: 275 verified: false status_source: video - name: AI-Driven Travel Expense Policy Compliance status: preview t: 300 verified: false status_source: roadmap roadmap_ids: - "573255" - name: Policy Flagging for Non-Compliant Expenses status: preview t: 378 verified: false status_source: roadmap roadmap_ids: - "573255" - name: Enhanced Approval History and Audit Trail status: announced t: 421 verified: true status_source: video - name: Interim Approvers and Delegate Approvals status: announced t: 421 verified: true status_source: video - name: Travel Requests status: announced t: 459 verified: true status_source: video - name: Automatic Travel Expense Assignment status: unclear t: 513 verified: false status_source: video - name: New Mobile App with Offline Support status: preview t: 537 verified: true status_source: video - name: VAT Reclaim in Expense Reports status: preview t: 598 verified: false status_source: roadmap roadmap_ids: - "573262" - name: VAT Specification per Expense Line status: preview t: 683 verified: false status_source: roadmap roadmap_ids: - "573262" - name: Withholding Tax for Employees status: preview t: 790 verified: false status_source: roadmap roadmap_ids: - "573304" - name: Refreshed Web App User Experience status: unclear t: 51 verified: false status_source: video - name: Expanded Language Support status: preview t: 76 verified: false status_source: roadmap roadmap_ids: - "573253" - name: Worldwide Availability Rollout status: preview t: 88 verified: false status_source: roadmap roadmap_ids: - "573253" objects_mentioned: [] quotes: - t: 20 text: we'll start with improved mileage handling. Then we will finally have enabled credit card feeds. check: exact - t: 98 text: it will be gradually enablement but it will be really fast starting from october check: fuzzy - t: 209 text: it will not be available from October, it will be available from December, so 2029.2. check: exact - t: 317 text: when you start setup, you need to enable policy compliance. And why you need to do that? Because it can make additional cost of check: exact - t: 409 text: this is not hard limitation. Approver can approve even if this is flagged, even if this is not 100% compliant. check: exact - t: 459 text: it will come gradually from October to December, but all these features will be in next 2 months. check: exact - t: 537 text: this is available right now in a preview. So, only for testing, but this is this is available. check: exact - t: 617 text: claiming VAT is a little bit more complex. In some countries, this is based on the uh on specific um authorities' rules, you cannot check: exact - t: 667 text: system will use only for your country. So, if this is uh receipt abroad, system will not use a VAT check: exact --- # What's new in Expense Agent: Overview (2026 release wave 2) > Overview of Expense Agent changes in Business Central 2026 release wave 2: mileage rates by period and vehicle type, credit card feeds with manual statement upload (December), AI policy compliance checks for approvals, more approval options, travel requests, a new mobile app in preview, VAT reclaim per expense line and withholding tax for employees. Worldwide availability and new languages roll out gradually from October. [Watch on YouTube](https://www.youtube.com/watch?v=tj1vvsmAMVs) · Microsoft Dynamics 365 Business Central (YouTube) · 2026-10-01 · 14:53 · tier official · reviewed (checked by Opus) ## Overview This 15-minute overview covers what is new in the Expense Agent for the 2026 release wave 2. It lists a refreshed web app, six added languages (Czech, Dutch, Icelandic, Italian, Norwegian, Swedish), and worldwide availability that starts in October and expands country by country over the following months. The main functional areas are mileage handling, credit card feeds, AI-driven travel policy checks in approvals, travel requests that create expense reports, a new mobile app, VAT reclaim and withholding tax for employees. Several areas are described only briefly and the speaker points to separate sessions for details. Timing differs per feature: credit card feeds come later than October, approvals and travel requests roll out gradually from October to December, and the mobile app is in preview. ## Key points - Mileage allowances can be set per period, so the correct rate is applied from the expense date, and per vehicle type (car, truck, SUV, motorcycle) combined with date ranges. A simple setup without periods remains possible. - Credit card feeds are not available in October. They are announced for December (stated as 2029.2) as the first release, with manual upload of credit card statements. - Credit card records are reconciled automatically with existing expenses if receipts were scanned first. Otherwise expenses are created from the card records and the user must attach receipts before submitting. - AI-driven travel policy compliance must be enabled in setup and incurs additional AI costs. Policies are human-readable text. Flagged expenses do not block approval, and approvers can approve non-compliant ones. - Approvals gain interim approvers, approval limits, delegate approvals and a more detailed approval history. Travel requests, when approved, create an expense report and assign the trip's receipts to it. These come gradually from October to December. - The new mobile app (iPhone and Android) crops receipts automatically and works offline. It is in preview, for testing only. - VAT reclaim must be enabled in agent setup and is tracked per expense line. VAT is only identified from receipts of the user's home country, accountants must review and confirm it, and some countries do not allow VAT reclaim through expense reports. Withholding tax for employees needs posting groups assigned to employees and expense categories. ## Chapters - [0:00](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=0s) Introduction and Session Overview - [0:51](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=51s) Web App Refresh and Language Support - [1:16](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=76s) Worldwide Availability Rollout - [1:50](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=110s) Improved Mileage Handling - [3:14](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=194s) Credit Card Feeds Enablement - [5:00](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=300s) AI-Driven Travel Expense Policy Approvals - [7:39](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s) Travel Requests and Expense Report Creation - [8:57](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=537s) New Mobile App - [9:58](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=598s) VAT Reclaim in Expense Reports - [13:10](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=790s) Withholding Tax for Employees and Closing Remarks ## Features | Feature | Status | At | Evidence | |---|---|---|---| | Improved Mileage Handling with Period-Based Rates | preview (roadmap [Add date ranges and vehicle types in your mileage calculation](../features/573254.md)) | [1:50](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=110s) | | | Vehicle Type-Specific Mileage Rates | status not stated | [2:27](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=147s) | | | Credit Card Feeds Manual Upload | announced | [3:14](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=194s) | "it will not be available from October, it will be available from December, so 2029.2." ([3:29](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=209s)) | | Reactive Credit Card Expense Creation | status not stated | [4:08](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=248s) | | | Proactive Credit Card Reconciliation | status not stated | [4:35](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=275s) | | | AI-Driven Travel Expense Policy Compliance | preview (roadmap [AI-Driven Approvals](../features/573255.md)), demoed | [5:00](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=300s) | | | Policy Flagging for Non-Compliant Expenses | preview (roadmap [AI-Driven Approvals](../features/573255.md)), demoed | [6:18](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=378s) | | | Enhanced Approval History and Audit Trail | announced | [7:01](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=421s) | "it will come gradually from October to December, but all these features will be in next 2 months." ([7:39](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s)) | | Interim Approvers and Delegate Approvals | announced | [7:01](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=421s) | "it will come gradually from October to December, but all these features will be in next 2 months." ([7:39](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s)) | | Travel Requests | announced | [7:39](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s) | "it will come gradually from October to December, but all these features will be in next 2 months." ([7:39](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s)) | | Automatic Travel Expense Assignment | status not stated | [8:33](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=513s) | | | New Mobile App with Offline Support | preview, demoed | [8:57](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=537s) | "this is available right now in a preview. So, only for testing, but this is this is available." ([8:57](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=537s)) | | VAT Reclaim in Expense Reports | preview (roadmap [Calculate and report VAT based on expense reports](../features/573262.md)) | [9:58](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=598s) | | | VAT Specification per Expense Line | preview (roadmap [Calculate and report VAT based on expense reports](../features/573262.md)) | [11:23](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=683s) | | | Withholding Tax for Employees | preview (roadmap [Calculate withholding tax automatically in expense reports](../features/573304.md)) | [13:10](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=790s) | | | Refreshed Web App User Experience | status not stated | [0:51](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=51s) | | | Expanded Language Support | preview (roadmap [More countries and languages](../features/573253.md)) | [1:16](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=76s) | | | Worldwide Availability Rollout | preview (roadmap [More countries and languages](../features/573253.md)) | [1:28](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=88s) | | A status with a roadmap link comes from the Microsoft 365 roadmap feature this part of the video covers (matched by Haiku; links Opus dropped are not used); other statuses need a status word in the video itself. ## Quotes - [0:20](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=20s) "we'll start with improved mileage handling. Then we will finally have enabled credit card feeds." - [1:38](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=98s) "it will be gradually enablement but it will be really fast starting from october" - [3:29](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=209s) "it will not be available from October, it will be available from December, so 2029.2." - [5:17](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=317s) "when you start setup, you need to enable policy compliance. And why you need to do that? Because it can make additional cost of" - [6:49](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=409s) "this is not hard limitation. Approver can approve even if this is flagged, even if this is not 100% compliant." - [7:39](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s) "it will come gradually from October to December, but all these features will be in next 2 months." - [8:57](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=537s) "this is available right now in a preview. So, only for testing, but this is this is available." - [10:17](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=617s) "claiming VAT is a little bit more complex. In some countries, this is based on the uh on specific um authorities' rules, you cannot" - [11:07](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=667s) "system will use only for your country. So, if this is uh receipt abroad, system will not use a VAT" ## Disclaimers in the video - [1:28](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=88s) coming-later: worldwide availability enablement will be gradual starting from October, not all countries available immediately - [3:29](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=209s) coming-later: credit card feeds will not be available from October, it will be available from December, so 2029.2 - [5:17](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=317s) subject-to-change: AI-driven policy compliance enables additional cost of using AI, so you need to confirm you want to use it - [7:39](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=459s) coming-later: approval improvements and travel request features will come gradually from October to December - [8:57](https://www.youtube.com/watch?v=tj1vvsmAMVs&t=537s) preview: new mobile app is available right now in a preview for testing only Presenters (as heard): Unknown Presenter.