Comparing the Pay Vendor Process in Dynamics GP with Dynamics 365 Business Central (2024)

Overview

The video compares the vendor payment process in Dynamics GP, where payments are made through payment batches, with Business Central, where payment journals are created and vendors to pay are suggested from criteria the user defines.

The demo covers the suggest vendor payments criteria, such as the last payment date and available payment discounts, and reusing previously saved defaults. It then shows how vendor priority, set on the vendor card, lets a payment run pay high-priority vendors first when an amount limit applies. The example run comes to about $440,000 and is limited to a smaller amount using priority.

Key points

• Business Central payment journals play the role GP payment batches played, with vendors suggested from criteria you define.
• Suggest Vendor Payments lets you select previously saved defaults, so criteria are not re-entered each time.
• The last payment date criterion pays invoices due on or before that date, and available payment discounts can be included.
• The summarize per vendor option consolidates multiple invoices into one payment per vendor instead of one payment per invoice.
• Vendor priority is shown under the Payments area on the vendor card; a lower number means a higher priority.
• To limit a run to an amount of cash (the demo uses 20,000), select the option to use vendor priority and enter the amount; high-priority vendors are paid first.
• In the demo, using vendor priority reduced the suggested payments to only Priority One vendors.

Features

Every feature below: status not stated, demoed.

AL objects mentioned

As heard in the captions. A name that matches one object page by exact type and name links to it; the others stay as named.

• other “payment option ID” at 0:12
• other “payment batch” at 0:12
• other “payment journals” at 0:44
• other “vendor card” at 2:20

Quotes

• 0:44 “Business Central allows you to easily create payment journals and suggest the vendors to pay based on criteria you’ve defined”
• 1:05 “I can select previously saved defaults that I don’t need to re-enter information each time I create vendor payments”
• 1:05 “the last payment date is how I can indicate that we want to pay invoices due on or before that date and we’ve also”
• 2:00 “this payment run will come to about $440,000 by using the vendor priority functionality in business Central the suggest payments will ensure that we’re”
• 2:24 “in the vendor card I can go under the payments area and see the priority the lower the number the higher the priority”
• 2:54 “I’m now going to select the option to use vendor priority I’m also going to type in that we want to pay 20,000 towards”
• 3:18 “the system has reduced the number of payments to only our Priority One vendors through the use of vendor priority”