Approval Workflows for Item Journals and Requisition Worksheets

Business Central 28 introduces approval workflows for item journals, requisition worksheets, and planning worksheets, enabling batch-level approvals before posting or conversion to purchase documents. This closes a gap where these critical inventory and procurement operations previously lacked the approval controls available for general journals.

Key points

Item journals now support batch-level approval workflows matching existing general journal functionality
Requisition and planning worksheets can require approval before converting lines to purchase orders or carrying out action messages
Active approval requests lock down records, preventing edits, deletes, or posting until approval is completed or canceled
Standard approval actions (Approve, Reject, Delegate, Comments) and workflow status are visible on journal and worksheet pages
Power Automate integration enables approval routing and notifications through existing organizational flows

Quotes

“Before you carry out planning actions or convert requisition lines into purchase documents, the batch can go through an approval cycle.” (This extends approval controls to procurement workflows, ensuring all purchase document creation is reviewed and approved.)
“Microsoft has also updated the workflow events and responses to work with Power Automate.” (Organizations can integrate these new workflows into existing Power Automate flows for centralized approval routing and notifications.)

AL objects mentioned

As named in the post. A name that matches one object page by exact type and name links to it; the others stay as named.

Context

Features: Item journal batch approval, Requisition worksheet approval, Planning worksheet approval, Approval workflow locking, Power Automate support, Workflow status tracking
Versions: BC28

Source: Mohana’s Dynamics NAV & BC blog, community blog. Summary, key points and quotes are derived (CONTENT-NOTICE.md); read the original for the full text.