Suggest item substitutions (preview)
Suggest item substitutions with Copilot (preview) covers an AI capability that finds similar or interchangeable items and assigns them as substitutes. It answers how to use the feature, how results are scored and edited, and what its capabilities, limits and responsible-use practices are.
- 2Learn pages
- 1videos
- 3AL objects
Path: Copilot and agent capabilities > Suggest item substitutions (preview) · tier official · system inventory · narrative reviewed (checked by Opus)
Overview
This area describes a Copilot capability that helps identify similar or interchangeable products, with the aim of reducing duplicates and streamlining product portfolio management. Copilot analyzes item numbers, descriptions, barcodes and attributes across multiple tables to propose substitutes.
There are two pages. “Suggest substitute items with Copilot” is the how-to: it covers the suggestion workflow, the score ratings and the actions available on the results. “FAQ for suggest item substitutions with Copilot” explains what the feature can and cannot do and how to use it responsibly. Start with the how-to page to use the feature, then read the FAQ to understand its limits and best practices.
Key points
- The feature is in preview and suggests similar or interchangeable items to reduce duplicates and simplify product portfolio management.
- Copilot analyzes item numbers, descriptions, barcodes and attributes across multiple tables.
- The FAQ describes the techniques used: similarity search with embeddings, and keyword and synonym extraction.
- Suggestions carry score ratings of High, Medium or Low.
- You can adjust the prompt to refine the suggestions.
- Use Insert all to assign the suggested substitutes, or Delete Line to remove individual suggestions.
- The FAQ page covers capabilities, limitations and best practices for responsible use.
Learn pages
- FAQ for suggest item substitutions with Copilot: This FAQ provides information about an AI feature in Business Central.
- Suggest substitute items with Copilot: Assign substitute items faster with assistance from Copilot.
Videos and posts
Linked by a Haiku matcher with a grounding quote from the item’s summary (link/topics.ts); machine-generated.
- What’s New: Item Substitution with Copilot (2024 release wave 2) (video): “Item substitution with Copilot; Suggest with Copilot action”
Business Central pages and reports
The pages, reports and queries this hub’s Learn pages name (ms.search.form, API reference), joined to the code by exact object id (data/index/docs-objects.json); a page shows the table it runs on.
- Page 30 “Item Card” · on Table 27 “Item”
- Page 31 “Item List” · captioned “Items” · on Table 27 “Item”
- Page 5716 “Item Substitution Entry” · on Table 5715 “Item Substitution”
Source: Microsoft Learn (CC BY 4.0). Descriptions are Learn’s own.