Warn Salespeople That a Product Will Soon be Out of Stock
Stock out warning on Business Central sales lines: a message appears when a quantity entered would cause negative inventory at the chosen location if posted. The 'Stock out warning' field in Sales and Receivables Setup turns it on or off. Demoed on a sales order with and without the warning.
- The need for inventory warnings
- How the warning system works
- Demo - viewing the warning on a sales order
- Demand impact of unposted sales lines
- Disabling the warning via setup
- Demo - sales order without warning
Overview
The video explains why people entering sales documents should be able to keep entering orders and invoices without worrying about stock levels, while still being warned when an order could push inventory below zero. By default, Business Central shows a message when a sales line quantity would result in negative inventory at the selected location if the order were posted.
The demo shows the warning on a sales order, and notes that an unposted sales line still affects the demand for the product. It then shows the Stock out warning field in Sales and Receivables Setup, which controls whether the warning is shown, and repeats the sales order entry with the warning disabled.
Key points
- By default, Business Central shows a message when a sales line quantity would lead to negative inventory at the chosen location if posted.
- The warning is tied to what would happen on posting, not to the current state of unposted documents.
- Quantities on unposted sales lines still affect the demand calculation for the product.
- The ‘Stock out warning’ field in the Sales and Receivables Setup page controls whether users see the warning.
- The setting can be switched on or off in the company’s setup.
- The demo uses the Sales Orders page, first with the warning and then with it disabled.
Features
Every feature below: status not stated, demoed.
AL objects mentioned
As heard in the captions. A name that matches one object page by exact type and name links to it; the others stay as named.
- page “Sales and Receivables Setup” at 1:48
- page 48 “Sales Orders” at 0:52
Not found in BC28-30: page “Sales and Receivables Setup”.
Quotes
- 0:00 “People who enter sales documents in Business Central should always be able to enter new orders and invoices and not necessarily have to worry”
- 0:36 “by default, Business Central will display a message that it warns users about the would-be negative inventory level when registering the sales line”
- 1:20 “the quantity I enter here, even if the order is not posted yet, it will have an effect on the demand of this product”
- 2:00 “stock out warning. This is the field that determines whether or not I see that warning when I try to enter and quantity on”