Comparing Payables Transaction Entry With Dynamics GP to Dynamics 365 Business Central (2024)
Comparison of entering a payables transaction in Dynamics GP versus Business Central, using the purchase journal and purchase invoices to register purchase costs and track accounts payable. Useful for GP users moving to Business Central.
- Introduction and GP Payables Transaction
- Creating AP Invoice in Dynamics GP
- Overview of Business Central Purchase Options
- Creating Purchase Journal Entry
- Creating Purchase Invoice - Setup
- Adding Line Items to Purchase Invoice
Overview
The video, published 2024-08-26 and about 3 minutes long, first creates an AP invoice in Dynamics GP. It then shows the two Business Central options for the same task: the purchase journal and the purchase invoice.
The purchase journal is used to register expenses for items not tracked in inventory, with GL account selection. The purchase invoice can hold several line types, including inventory items, non-inventoried items, fixed assets and freight expenses. In both cases a preview of the GL accounts is available before posting, comparable to the distributions button in GP.
Key points
- Business Central offers the purchase journal and purchase invoices to register purchase costs and track accounts payable.
- Purchase journals register expenses for things not tracked in inventory, and you pick the GL account.
- Purchase invoices can combine inventory items, non-inventoried items, fixed assets and freight expenses with GL account selection.
- Before posting, a preview shows the GL accounts the transaction will post to, similar to the distributions button in Dynamics GP.
- Selecting a vendor on a purchase invoice fills in vendor information automatically from the vendor record.
- The video starts with creating an AP invoice in Dynamics GP as the baseline for the comparison.
Features
Every feature below: status not stated, demoed.
| Feature | At |
|---|---|
| Purchase Journal for Payables | 0:30 |
| Purchase Invoice for Multi-type Transactions | 1:33 |
| GL Posting Preview | 1:12 |
| Vendor Information Auto-population | 1:52 |
AL objects mentioned
As heard in the captions. A name that matches one object page by exact type and name links to it; the others stay as named.
Quotes
- 0:00 “In this video, we’re going to look at creating a payables transaction in Dynamics GP and compare that to the experience of entering the”
- 0:30 “In Business Central, you can use the purchase journal or purchase invoices to register the cost of purchases and track accounts payable.”
- 0:42 “Purchase journals can be used to register expenses for things you may not track in inventory, while purchase invoices can be used to track”
- 1:12 “Before posting my transaction, I can see a preview of the GL accounts the transaction will be posted to.”
- 2:33 “Through the use of purchase journals and purchase invoices, Business Central provides additional flexibility when capturing your business expenses.”