Comparing General Journal Entries Between Dynamics GP and Dynamics Business Central (2024)

Overview

A short 2024 walkthrough from the Microsoft Dynamics 365 Business Central channel. It starts with how general journal entries work in Dynamics GP, then shows the equivalent steps in Business Central: opening the General Journal, choosing a batch, and entering an auto insurance expense as a multi-line entry.

It then shows the show more columns view, which lays out debit and credit amounts in a grid, and a single-line entry for interest income where the offset account is credited automatically. The video ends with editing large journals in Excel, publishing the changes back, and posting.

Key points

• General Journal batches are created and defined in Business Central. In the demo they are set up operationally, but they can also be set per user when several users enter transactions.
• When entering an account, type the account name. The dropdown filters matching accounts, so the account number need not be remembered.
• The show more columns option gives a grid view with debit and credit amounts shown separately across multiple lines.
• A complete journal entry can be entered on a single line by giving the account, the amount and the offset account. The offset account is credited automatically.
• For large journals, export to Excel, make mass edits, then publish the changes back into Business Central.
• The demo covers an auto insurance multi-line entry and an interest income single-line entry, then posts the entries.

Features

Every feature below: status not stated, demoed.

Quotes

• 0:46 “this is where we can create and Define batches for for our journal entries in this example the batches are set up operationally but”
• 1:27 “because I don’t always remember the account number I can start typing the name of the account in the in the drop-down will automatically”
• 1:58 “by selecting the SCH more columns you get a slightly different view of how you can enter in journal entries you can see it’s”
• 2:18 “you can also enter the journal entry in a single line”
• 2:55 “if you do have a large journal entry you are dealing with you can always choose to edit in Excel make the changes and”