Set up printers
Printer setup in Business Central: Universal Print, Email Print, and browser printing, plus registering printers and choosing default printers. It answers questions on configuring printing for reports and documents in the web client, mobile app, or Teams.
Path: Business functionality > Set up Business Central > Set up printers · tier official · system none · narrative reviewed (checked by Opus)
Overview
Printing in Business Central can go through Universal Print cloud printers, email-enabled printers, or the browser. The overview page explains these options and how printers are registered and managed, so start there to choose an approach.
Key points
- Three printing options: Universal Print for cloud printers, Email Print for email-enabled printers, and browser printing.
- Printing works for the web client, mobile app, and Teams.
- Email printers are set up on the Printer Management page with the Send to Email Printer extension; the page covers paper size selection and privacy settings (2020 release wave 1).
- Universal Print setup uses the Universal Print integration extension, the Printer Management page, and the universal print connector (2021 release wave 1).
- Universal Print guidance covers Azure configuration, print shares, printer authorization, and document conversion, for online and on-premises deployments.
- Default printers can be set for all print jobs or for specific reports.
- Default printer selections can be made at user or global level and apply to cloud printers and PDF output.
Learn pages
- Printer setup and management overview: Learn about the different printer options in Business Central.
- Set Up Email Printers: How-to description
- Set Up Universal Print Printers: Learn how you can use Universal Print to provide cloud printing in Business Central.
- Specify a Default Printer: Learn about the different ways to set up printers to be used by default for print jobs.
Business Central pages and reports
The pages, reports and queries this hub’s Learn pages name (ms.search.form, API reference), joined to the code by exact object id (data/index/docs-objects.json); a page shows the table it runs on.
- Page 2616 “Printer Management”
- Page 2650 “Email Printer Settings” · on Table 2650 “Email Printer Settings”
- Page 2750 “Universal Printer Settings” · on Table 2751 “Universal Printer Settings”
- Page 2752 “Add Universal Printers Wizard” · captioned “Add Universal Print Printers”
- Page 2753 “Universal Print Shares List” · captioned “Print Shares” · on Table 2752 “Universal Print Share Buffer”
- Page 2754 “Universal Printer Tray List” · captioned “Universal Printer Trays” · on Table 823 “Name/Value Buffer”
- Page 8900 “Administrator Main Role Center” · captioned “Administrator Role Center”
Source: Microsoft Learn (CC BY 4.0). Descriptions are Learn’s own.