Administration tasks in Business Central

Path: Development and administration > Administration tasks in Business Central · tier official · system administration · narrative reviewed (checked by Opus)

Overview

This section collects the routine and occasional tasks an administrator performs in Business Central. Three subtopics cover the larger areas: managing access (licenses, user accounts, permissions, security groups), managing user settings (profiles, role-based page layouts, language, region, time zone), and controlling data (auditing, classification, retention, encryption, cleanup, personal data requests, database locks).

The section’s own pages cover individual tasks. Setup tasks include creating companies with an assisted setup guide, onboarding users with checklists, setting default printers, specifying allowed languages, and configuring text search language for multilingual environments. Integration and technical tasks include exposing objects as OData or SOAP web services, configuring API templates, and scheduling jobs in the job queue. Diagnostics and performance pages cover inspecting pages, viewing table information, and managing database index usage.

Start with “Administrative tasks in Business Central” for an overview, then go to the subtopic or task page that matches your need. Use Feature Management to try upcoming features early, and the trial page if you need to extend an evaluation.

Key points

• Subtopics cover access (licensing, permissions, security groups), user settings and profiles, and data control (auditing, retention, encryption, personal data requests).
• Create companies with an assisted setup guide: copy a company, use evaluation templates with sample data, or start blank.
• Job Queue Entries schedules reports and codeunits one-time or recurring, with status tracking and failure notifications.
• Publish objects as OData V4 or SOAP web services; API Templates set default entity values for records created through the API.
• Manage database indexes per company: view usage statistics and sizes, turn nonessential indexes off to help write performance; unique indexes and primary keys cannot be disabled.
• Table Information shows record counts, data and index sizes, and compression types for performance troubleshooting.
• Trials last 30 days and can be extended by another 30 days once; partners can extend again, and a subscription is required after 90 days total.
• Feature Management lets administrators enable upcoming features early, before mandatory activation.

Subtopics

• Manage access to Business Central (8 pages)
• Manage user settings (2 pages)
• Control your data (8 pages)

More Learn pages

• Administrative tasks in Business Central: Some tasks in Business Central requires central administration and setup. See what they are and learn what to do.
• Configure API Templates: Describing the steps you must go through to configure API templates for Dynamics 365 Business Central.
• Configure text search language for multilingual environments: Learn how to optimize modern search performance by configuring the text search language for your Business Central environment.
• Create new companies using an assisted setup guide: It’s easy to create a new, blank company in Business Central. An assisted setup guide helps you through the steps, and you can import your business data.
• Enabling upcoming features ahead of time: Learn how to enable select, optional features before they become mandatory.
• Expose objects as web services: Publish objects as web services to make them immediately available for your Business Central solution.
• Extend your trial version of Business Central: If you need more time to decide whether to subscribe to Dynamics 365 Business Central, you can extend your trial version once. Learn about your options.
• Inspecting pages in Business Central: Use page inspection feature to view page design and data source details. Ideal for troubleshooting and understanding data in Business Central.
• Manage database index usage: Learn how to manage database indexes in Business Central to optimize performance, reduce storage costs, and improve write operations with enhanced tools.
• Onboard Users with Checklists: Learn how to set up checklists that help users get started in Business Central.
• Privacy Notices Status in Business Central: An overview of the Privacy Notices Status page in Business Central
• Sandbox environments: Learn about how a dedicated environment can help you safely explore, learn, demo, develop, troubleshoot, and test Business Central.
• Schedule jobs to run automatically: Learn how to use job queue entries to run reports and codeunits.
• Specify a Default Printer: Learn about the different ways to set up printers to be used by default for print jobs.
• Specify available languages in your environment: Learn how to build a list of the languages that are available in your Business Central environment.
• View table information: Learn how you can view information about the database tables in Business Central.

Videos, posts and code changes

Linked by a Haiku matcher with a grounding quote from the item’s summary (link/topics.ts); machine-generated.

• #9400 Route early preview feedback to the correct OCV area (code change): “Early Access Preview feedback now routes to the correct OCV feedback area”
• #9716 Expose AppService location and EUDB membership on Environment Information for internal consumption (code change): “Environment Information now exposes App Service location and EU Data Boundary membership”
• Dynamics 365 Business Central 2026 Wave 1. What’s New in Performance. (community post): “enable or disable database indexes directly in the UI, available per company”
• Business Central 2026 Release Wave 2: Turn SIFT Indexes On or Off (community post): “administrators can now turn SIFT indexes on or off directly”
• Manage Database Index Usage in Business Central. (community post): “Administrators can view index details (name, size, usage statistics, enabled status)”

Business Central pages and reports

The pages, reports and queries this hub’s Learn pages name (ms.search.form, API reference), joined to the code by exact object id (data/index/docs-objects.json); a page shows the table it runs on.

• Page 671 “Job Queue Category List” · captioned “Job Queue Categories” · on Table 471 “Job Queue Category”
• Page 672 “Job Queue Entries” · on Table 472 “Job Queue Entry”
• Page 673 “Job Queue Entry Card” · on Table 472 “Job Queue Entry”
• Page 674 “Job Queue Log Entries” · on Table 474 “Job Queue Log Entry”
• Page 810 “Web Services” · on Table 9900 “Web Service Aggregate”
• Page 1565 “Privacy Notices” · captioned “Privacy Notices Status”
• Page 1801 “Assisted Setup” · on Table 1990 “Guided Experience Item”
• Page 1803 “Assisted Company Setup Wizard” · captioned “Company Setup” · on Table 8627 “Config. Setup”
• Page 1990 “Checklist Banner” · on Table 1995 “Checklist Item Buffer”
• Page 1992 “Checklist Administration” · on Table 1995 “Checklist Item Buffer”
• Page 1993 “Checklist” · captioned “Checklist Administration” · on Table 1995 “Checklist Item Buffer”
• Page 1994 “Checklist Item Roles” · on Table 1992 “Checklist Item Role”
• Page 1995 “Checklist Item Users” · captioned “Checklist Users” · on Table 1993 “Checklist Item User”
• Page 1997 “Checklist Resurfacing” · captioned “Show the checklist”
• Page 2610 “Feature Management”
• Page 2650 “Email Printer Settings” · on Table 2650 “Email Printer Settings”
• Page 2750 “Universal Printer Settings” · on Table 2751 “Universal Printer Settings”
• Page 2752 “Add Universal Printers Wizard” · captioned “Add Universal Print Printers”
• Page 2753 “Universal Print Shares List” · captioned “Print Shares” · on Table 2752 “Universal Print Share Buffer”
• Page 2754 “Universal Printer Tray List” · captioned “Universal Printer Trays” · on Table 823 “Name/Value Buffer”
• Page 5469 “API Setup” · on Table 8620 “Config. Tmpl. Selection Rules”
• Page 8700 “Table Information”
• Page 8705 “Table Information Card” · captioned “Index Management”
• Page 8900 “Administrator Main Role Center” · captioned “Administrator Role Center”
• Page 9000 “Whse. WMS Role Center” · captioned “Shipping and Receiving - Warehouse Management System”
• Page 9004 “Bookkeeper Role Center” · captioned “Bookkeeper”
• Page 9005 “Sales Manager Role Center” · captioned “Sales Manager”
• Page 9006 “Order Processor Role Center” · captioned “Sales Order Processor”
• Page 9007 “Purchasing Agent Role Center” · captioned “Purchasing Agent”
• Page 9009 “Whse. Worker WMS Role Center” · captioned “Warehouse Worker - Warehouse Management System”
• Page 9010 “Production Planner Role Center” · captioned “Manufacturing Manager”
• Page 9016 “Service Dispatcher Role Center” · captioned “Service Manager”
• Page 9017 “Service Technician Role Center” · captioned “Outbound Technician - Customer Service”
• Page 9020 “Small Business Owner RC” · captioned “President - Small Business”
• Page 9022 “Business Manager Role Center” · captioned “Business Manager”
• Page 9024 “Security Admin Role Center” · captioned “Administration of users, security groups and permissions”
• Page 9026 “Sales & Relationship Mgr. RC” · captioned “Sales and Relationship Manager”
• Page 9027 “Accountant Role Center” · captioned “Accountant”
• Page 9030 “Account Manager Activities” · captioned “Activities” · on Table 9054 “Finance Cue”
• Page 9202 “Advanced Settings”
• Page 9234 “Text Search Language Setup” · captioned “Text Search Language Optimizer”
• Page 9235 “Text Search Language Lookup” · captioned “Select Text Search Language”
• Page 9521 “Database Missing Indexes”
• Page 1 “Company Information” · on Table 79 “Company Information” · via Manage access to Business Central
• Page 107 “Date Compr. Registers” · on Table 87 “Date Compr. Register” · via Control your data
• Page 119 “User Setup” · on Table 91 “User Setup” · via Manage access to Business Central
• Page 592 “Change Log Setup” · on Table 402 “Change Log Setup” · via Control your data
• Page 593 “Change Log Setup (Table) List” · via Control your data
• Page 594 “Change Log Setup (Field) List” · via Control your data
• Page 595 “Change Log Entries” · on Table 405 “Change Log Entry” · via Control your data
• Page 630 “Data Archive List” · on Table 600 “Data Archive” · via Control your data
• Page 710 “Activity Log” · on Table 710 “Activity Log” · via Control your data
• Page 774 “User Details” · captioned “Users” · on Table 774 “User Details” · via Manage access to Business Central
• Page 1366 “Field Monitoring Setup” · on Table 1366 “Field Monitoring Setup” · via Control your data
• Page 1367 “Monitored Field Log Entries” · on Table 405 “Change Log Entry” · via Control your data
• Page 1368 “Monitor Field Setup Wizard” · captioned “Field Monitoring Assisted Setup Guide” · via Control your data
• Page 1369 “Monitored Fields Worksheet” · on Table 404 “Change Log Setup (Field)” · via Control your data
• Page 1752 “Data Classification Wizard” · captioned “Data Classification Assisted Setup Guide” · on Table 1180 “Data Privacy Entities” · via Control your data
• Page 1978 “MS 365 License Setup Wizard” · captioned “Set up access with Microsoft 365 licenses” · via Manage access to Business Central
• Page 3901 “Retention Policy Setup Card” · captioned “Retention Policy” · on Table 3901 “Retention Policy Setup” · via Control your data
• Page 3903 “Retention Policy Setup List” · captioned “Retention Policies” · on Table 3901 “Retention Policy Setup” · via Control your data
• Page 6300 “Azure AD App Setup Wizard” · captioned “Set Up Microsoft Entra ID” · via Manage access to Business Central
• Page 6301 “Azure AD App Setup Part” · captioned “” · on Table 6300 “Azure AD App Setup” · via Manage access to Business Central
• Page 6302 “Azure AD Access Dialog” · captioned “Microsoft Entra service permissions” · via Manage access to Business Central
• Page 8930 “Email View Policy List” · captioned “User Email View Policies” · on Table 8930 “Email View Policy” · via Manage access to Business Central
• Page 9035 “Data Administration” · via Control your data
• Page 9040 “Data Administration Guide” · via Control your data
• Page 9061 “Plan Configuration List” · captioned “License Configuration” · on Table 9017 “Plan Configuration” · via Manage access to Business Central
• Page 9062 “User Security Activities” · on Table 9062 “User Security Status” · via Manage access to Business Central
• Page 9069 “Plan Configuration Card” · captioned “License Configuration” · on Table 9017 “Plan Configuration” · via Manage access to Business Central
• Page 9171 “Profile List” · captioned “Profiles (Roles)” · via Manage user settings
• Page 9200 “Personalized Pages” · via Manage user settings
• Page 9204 “User Settings” · captioned “My Settings” · on Table 9172 “User Settings” · via Manage user settings
• Page 9511 “Database Locks” · via Control your data
• Page 9800 “Users” · via Manage access to Business Central
• Page 9802 “Permission Sets” · on Table 9009 “Permission Set Buffer” · via Manage access to Business Central
• Page 9807 “User Card” · via Manage access to Business Central
• Page 9808 “User Permission Sets” · via Manage access to Business Central
• Page 9816 “Permission Set by User” · via Manage access to Business Central
• Page 9818 “User Security Status List” · captioned “User Security Status” · on Table 9062 “User Security Status” · via Manage access to Business Central
• Page 9855 “Permission Set” · on Table 9862 “PermissionSet Buffer” · via Manage access to Business Central
• Page 9862 “Expanded Permissions” · via Manage access to Business Central
• Page 9865 “Permission Lookup List” · on Table 9865 “Permission Lookup Buffer” · via Manage access to Business Central
• Page 9868 “Security Group Permission Sets” · via Manage access to Business Central
• Page 9869 “Security Group Members” · on Table 9021 “Security Group Member Buffer” · via Manage access to Business Central
• Page 9871 “Security Groups” · on Table 9022 “Security Group Buffer” · via Manage access to Business Central
• Page 9872 “New Security Group” · via Manage access to Business Central
• Page 9873 “Copy Security Group” · via Manage access to Business Central
• Page 9874 “Permission Set By Sec. Group” · captioned “Permission Set by Security Group” · via Manage access to Business Central
• Page 9875 “Permission Set Assignments” · via Manage access to Business Central
• Page 9877 “Security Group Lookup” · captioned “Available Security Groups” · on Table 9022 “Security Group Buffer” · via Manage access to Business Central
• Page 9878 “Permission Set Lookup List” · captioned “Permission Set Lookup” · on Table 9862 “PermissionSet Buffer” · via Manage access to Business Central
• Page 9883 “Permissions Overview” · via Manage access to Business Central

Learn also names 4 objects with no object page: page/9173, page/9830, page/9831, page/9838.

Source: Microsoft Learn (CC BY 4.0). Descriptions are Learn’s own.