What's Cooking in Business Central: Replace Permission Sets Upon Import
Replace permission sets upon import is announced for the Business Central 2025 wave 2 release. The Import permission sets action can now overwrite existing permissions instead of merging them, by answering no at the update prompt. A short demo shows the result.
- Introduction and permission sets use case
- Import behavior in previous versions - merge approach
- Alternative use case - replacing instead of merging
- New replace functionality demonstrated
- Summary and benefits
Overview
The video covers a change to the Import permission sets action. In earlier versions, the system asked whether to update existing permissions, and answering yes merged permissions from the test and production environments.
The 2025 wave 2 release adds a replace option. When the user selects no at the prompt, the existing permissions are overwritten with the imported definition. In the demo, the vendor table permission was removed and contacts were added exactly as defined in the import, with no merge.
Key points
- Replace permission sets upon import is announced for the 2025 wave 2 release.
- In earlier versions, the Import permission sets action asked whether to update, and yes merged permissions from test and production.
- To replace instead of merge, select no when prompted to update existing permissions.
- In the demo, after choosing no, the vendor table permission was removed and contacts were added exactly as defined in the import.
- The use case is moving permission sets between environments, such as test to production, where the imported definition should be the final result.
- With this change, you no longer need to manually delete existing permissions before importing a new set.
Features
| Feature | Status | At | Evidence |
|---|---|---|---|
| Replace permission sets upon import | announced, demoed | 0:05 | “what’s coming in the 2025 wave 2 release” (0:05) |
| Import permission sets action | status not stated, demoed | 0:58 |
Quotes
- 0:05 “If you frequently work with permission sets, you’ll be interested to hear what’s coming in the 2025 wave 2 release.”
- 0:58 “When using the action import permission sets in previous version of Business Central, the system would ask whether we want to update it.”
- 1:09 “If we confirmed with yes, the system would behave as expected, merging permissions from the test and production environment.”
- 2:19 “To overrite the existing permissions instead of merging them we must select no when prompted.”
- 2:34 “After choosing no, we see that the permissions were not merged. Instead, the vendor table was removed and contacts were added exactly as defined”
- 2:48 “With this improvement, you no longer have to manually delete existing permissions before importing a new set.”
Disclaimers in the video
- 0:05 coming-later: what’s coming in the 2025 wave 2 release