How to Set Up Locations in Business Central (2025)
How to set up multiple inventory locations in Business Central: location cards (found under reference data in the warehouse manager role), intransit locations, an inventory posting group per location, location codes on purchase documents, and a default ship-from location on customer cards. It also covers transfer orders (including direct transfer), transfer routes, and checking item availability by location.
- Introduction to Multiple Locations Setup
- Creating and Configuring Location Cards
- Purchasing and Selling from Specific Locations
- Setting Default Locations for Customers
- Using Transfer Orders to Move Items Between Locations
- Checking Availability and Transfer Route Configuration
Overview
The video shows how to set up as many locations as needed for inventory and how to move items between them. It starts with the location card, where location information is entered, intransit locations are specified, and an inventory posting group is set up for each location.
It then covers buying and selling from specific locations by entering a location code on purchase and sales documents, and setting a default location on the customer card. The remaining sections cover transfer orders, direct transfer, transfer routes, and checking item availability and out-of-stock situations across locations.
Key points
- In the warehouse manager role, go to reference data to find the location setup; you can set up as many locations as you need on the location card.
- Intransit locations can be specified on the location card, and each location needs an inventory posting group.
- Enter a location code on a purchase document to buy items for that location; the item card shows availability in each location.
- When selling, you can choose which location items ship from, and the customer card can hold a default ship-from location for each customer.
- Transfer orders document item movement between locations and can be shipped and received in one go, line by line, or partially.
- Select the direct transfer check box to move items all at once; otherwise use the intransit code to track items during the transfer.
- Transfer routes pre-select the intransit location and can specify a shipping agent.
Features
| Feature | Status | At |
|---|---|---|
| Multiple Locations Setup | status not stated, demoed | 0:00 |
| Intransit Locations | status not stated | 0:24 |
| Inventory Posting Group per Location | status not stated | 0:24 |
| Location Codes in Purchase Documents | status not stated, demoed | 0:37 |
| Item Availability per Location | status not stated, demoed | 0:37 |
| Location Specification in Sales Documents | status not stated, demoed | 0:51 |
| Default Location on Customer Card | status not stated, demoed | 1:03 |
| Transfer Orders | status not stated, demoed | 1:24 |
| Direct Transfer | status not stated | 1:38 |
| Transfer Routes | status not stated | 1:50 |
| Out of Stock Notification | status not stated | 2:02 |
| Cross-Location Availability Check | status not stated | 2:14 |
AL objects mentioned
As heard in the captions. A name that matches one object page by exact type and name links to it; the others stay as named.
- page 5703 “Location Card” at 0:13
- page 30 “Item Card” at 0:37
- page 21 “Customer Card” at 1:03
- page 5740 “Transfer Order” at 1:24
Quotes
- 0:00 “This video shows how to set up multiple locations for inventory and how to use transfer orders to move items between the locations.”
- 0:13 “We can set up as many locations as we need and enter information about them on the location card.”
- 0:24 “We’ll need to set up an inventory posting group for each location.”
- 1:24 “When we need to move items from one location to another, we use transfer orders to document where the items went.”
- 1:38 “If we move the items all at once, we can just choose the direct transfer check box on the transfer order.”
- 1:50 “To avoid selecting the intransit code every time, we can set up transfer routes where the location is already chosen.”
- 2:02 “Business Central can let us know when we’re selling an item that is out of stock at a specific location.”