Comparing entering Receivables Transactions in Dynamics GP to Dynamics 365 Business Central (2024)
Entering receivables invoices and credit memos in Dynamics GP compared with Business Central, using sales journals and sales invoices. Evidence for how GP receivables transaction entry maps to Business Central sales journal batches and the Sales Invoices page.
- Introduction - Comparing GP and Business Central
- Entering invoices in Dynamics GP
- Entering credit memos in Dynamics GP
- Entering invoices in Business Central using sales journals
- Entering credit memos in Business Central using sales journals
- Creating sales invoices in Business Central
- Summary - Multiple options for receivables in Business Central
Overview
The video shows how invoices and credit memos are entered in Dynamics GP with the Receivables Transaction Entry window and the Apply Sales Document window. It then shows the same tasks in Business Central.
In Business Central, the demo first uses sales journals with batches that have default sales accounts. It then shows sales invoices as an alternative, which can combine services and inventory items on one document. The video runs about 5 minutes.
Key points
- In GP, an invoice is entered in the receivables transaction entry window by selecting the customer, entering the amount and posting.
- In GP, credit memos are applied to original invoices by selecting outstanding invoices in the Apply Sales Document window.
- In Business Central, receivables invoices can be created in Sales Journals using a batch with a default sales account and document type Invoice.
- Before posting a sales journal, the GL entries can be previewed to see the accounts receivable and other posting accounts.
- Credit memos in Business Central sales journals use a batch with a separate number series, document type Credit Memo, and the apply entry process against invoices.
- The Sales Invoices page is another option and can include GL accounts and inventory items on the same transaction for combined billing.
Features
Every feature below: status not stated, demoed.
| Feature | At |
|---|---|
| Receivables transaction entry in Dynamics GP | 0:16 |
| Credit memo application in Dynamics GP | 0:39 |
| Sales journals for receivables invoices in Business Central | 1:34 |
| Credit memos in sales journals in Business Central | 2:34 |
| Sales invoices document in Business Central | 3:34 |
AL objects mentioned
As heard in the captions. A name that matches one object page by exact type and name links to it; the others stay as named.
- page “Receivables Transaction Entry” at 0:16
- page “Apply Sales Document” at 0:58
- page “Sales Journals” at 1:34
- page “GL Entry” at 2:13
- page “Sales Invoices” at 3:48
Not found in BC28-30: page “Receivables Transaction Entry”, page “Apply Sales Document”, page “Sales Journals”, page “GL Entry”, page “Sales Invoices”.
Quotes
- 0:02 “in this video we’re going to look at how to enter in receivables invoices and credit memos in Dynamics GP and compare that to”
- 1:34 “to create receivables invoices in business Central I’ll navigate to my sales journals in my sales Journal window I can see I’ve created several”
- 2:13 “if I want to look at the posting accounts before posting I can go into the GL entry and see the accounts receivable and”
- 3:34 “sales invoices can also be used to track sales of services and items in inventory to create a sales invoice”
- 4:32 “because the sales invoice allows for additional flexibility it can also include items that I track in inventory on this document perhaps a customer”