What's new in Expense Agent: Improved Mileage Handling (2026 release wave 2)

Overview

The video covers improvements to mileage handling in Expense Agent. Before, mileage was set up as a single amount for all mileage types, with no date ranges. Now a mileage allowance can have start and end dates, so the rate changes automatically at a period boundary. Rates can also differ per vehicle type, such as car, truck, SUV and motorcycle.

The setup is shown in Expense Agent setup, a mileage rate setup table and a vehicle types table. A demo creates mileage expenses with the new setup. The example uses a car rate of 1.25 for 2026 and 1.30 for the next year. The presenter stresses that the simple standard rate model still works and that the new setup is optional.

Key points

• Mileage allowances can have start and end dates. On the last day of the previous period the old amount applies, and in the next period the new amount applies, so there is no manual change when rates change.
• Rates can be set per vehicle type (car, truck, SUV, motorcycle) in the mileage rate setup, using a new vehicle type table. The matching rate is applied when a vehicle type is selected.
• The user must select the vehicle type when creating a mileage expense. If no vehicle types are configured, none are offered and the date-based amount is filled in automatically.
• The standard mileage rate in Expense Agent setup is still available as a simple model. In the demo, once a mileage rate setup existed, the configured 1.2 standard rate was not used.
• The mileage rate setup has an optional currency code. Local currency is typical for mileage, so it usually does not need to be filled in.
• In the demo, the car rate is 1.25 in 2026 and 1.30 the following year. The truck rate is calculated at 2.5 per mile.

Features

A status with a roadmap link comes from the Microsoft 365 roadmap feature this part of the video covers (matched by Haiku; links Opus dropped are not used); other statuses need a status word in the video itself.

AL objects mentioned

As heard in the captions. A name that matches one object page by exact type and name links to it; the others stay as named.

• other “Expense Agent” at 0:06
• other “Expense Agent setup” at 1:48
• other “Mileage rate setup” at 1:10
• other “Vehicle type table” at 2:41

Quotes

• 0:18 “Earlier you could simple set up mileage only one amount for all different types of mileages and we didn’t have date range.”
• 0:38 “Now, if you have specific mileage changes from year to year or from month to month, whatever situations, so you can set set up”
• 0:53 “System will automatically behave the last day of previous period, system will use previous allowance amount, in next period system will use new allowance”
• 1:21 “You can also expand the setup different vehicle types, so you can set up different mileage for period and for different vehicle types, so”
• 2:28 “I have in my example here for 2026 rate for cars and for next year different. So, it was 1.25, now 1.30 from next”
• 3:31 “I didn’t get calculated amount even if I have 1.2 dollars there in configuration because now I have mileage setup.”
• 3:31 “If I didn’t have, system will not offer these vehicle types, but as I have vehicle types, I need to select which one”