Make payments

Path: Business functionality > Finance > Manage payables > Make payments · tier official · system purchasing · narrative reviewed (checked by Opus)

Overview

This section covers the ways a company pays its vendors. The core tool is the payment journal, where you record vendor payments and customer refunds, apply them to invoices and credit memos, and post them. The Suggest Vendor Payments batch job fills the journal based on due dates and available payment discounts, with options to prioritize vendors and set posting dates.

From the journal you can pay in several ways. You can print computer checks or record manual checks, and void checks that are posted or unposted. You can export a positive pay file for bank validation. You can also export payments electronically with SEPA Credit Transfer or the AMC Banking 365 Fundamentals extension. A separate page explains banking and payment formats supported through partner apps and marketplace solutions.

Start with the overview of tasks to manage payments to vendors, which links the steps together. Then go to the page for the payment method you use. For paying at invoice entry, use the page on settling purchase invoices promptly. The general journals page is a reference for posting directly to the general ledger.

Key points

• The payment journal records vendor payments and customer refunds and applies them to invoices and credit memos.
• Suggest Vendor Payments creates journal lines from due dates and payment discounts, can prioritize vendors, and excludes vendors on hold.
• Checks can be computer-printed or manual, and posted or unposted checks can be voided with the Void Check action.
• Positive pay export creates a file of vendor and check details for bank validation. The export format is set per bank account, and files can be reexported with confirmation tracking.
• Electronic payments use SEPA Credit Transfer (EU) or the AMC Banking 365 Fundamentals extension (US), with payment export history and credit transfer registration tracking.
• Banking and payment formats come mainly from partner apps and marketplace solutions, with built-in options in some countries or regions.
• To post a purchase invoice payment immediately, set a balancing account on the invoice header when you create the invoice.
• General journals post directly to G/L and support templates, batches, recurring journals, allocations, standard journals, and reversals.

Learn pages

• Export positive pay files: You can ensure your bank only clears validated checks and amounts by exporting a positive pay file that contains vendor and payment information.
• How to use banking and payment formats in Business Central: Learn how to find and use banking and payment formats that suit your needs and comply with your country and bank requirements in Business Central.
• Issue, print, cancel, and void checks: Describes how to issue checks using the payment journal, print checks, and void or view check ledger entries in Business Central.
• Make payments with AMC banking (US) or SEPA credit transfer (EU): Process payments to your vendors by exporting a file (EFT) together with the payment information from the journal lines.
• Overview of tasks to manage payments to vendors: Outlines tasks to manage payments to vendors or creditors, including posting payment lines and getting an overview of the balance due.
• Record payments and refunds in payment journals: Read about how to record payments that you make to vendors, and refunds that you make to customers, on the Payment Journal page.
• Settle purchase invoices promptly: If you need to pay the vendor by cash or check, you can have the necessary posting done when you post the invoice.
• Suggest vendor payments: Use the Suggest Vendor Payments batch job to create payment lines for your vendors based on due dates and payment discounts.
• Working with general journals to post directly to G/L: Learn about using journals to post financial transactions to general ledger accounts and other accounts, such as bank and vendor accounts.

Videos, posts and code changes

Linked by a Haiku matcher with a grounding quote from the item’s summary (link/topics.ts); machine-generated.

• #10124 [Extensibility Request] issue 30400: add credit memo line filter event (code change): “A new integration event allows extensions to filter purchase credit memo lines before they are selected”
• #10136 [CH][SEPA CT] Export requires both IBAN and Clearing No. for domestic payments and refunds (code change): “Swiss SEPA CT export now automatically extracts the clearing number”
• #10172 [Extensibility Request] issue 30111: add purchase prepayment update events (code change): “Three integration events are added to the purchase prepayment line update procedure”
• #10281 [Extensibility Request] issue 30416: add purchase budget navigation events (code change): “The purchase budget overview matrix page now exposes before and after integration events”
• #11208 [Master]-Purchase invoice lines of type G/L Account where enabling ‘Prices Including VAT’ and changing the VAT Prod. Posting Group causes recalculation of the Direct Unit Cost Incl. VAT and Line Amount - Related to Bug 632380 (code change): “Purchase invoice lines of type G/L Account where enabling Prices Including VAT”
• #11336 [master] Report 400 (Remittance Advice) Does Not Include Applied Vendor Refund Entries Resulting in Incorrect Total Calculation (code change): “Report 400 now includes applied vendor refund entries that share a payment’s document number”
• #11436 [29.X]-Purchase invoice lines of type G/L Account where enabling ‘Prices Including VAT’ and changing the VAT Prod. Posting Group causes recalculation of the Direct Unit Cost Incl. VAT and Line Amount - Related to Bug 632380 (code change): “Purchase invoice lines of type G/L Account where enabling Prices Including VAT”
• #11567 [29.x]Report 400 (Remittance Advice) Does Not Include Applied Vendor Refund Entries Resulting in Incorrect Total Calculation (code change): “Report 400 Remittance Advice now includes applied vendor refund”
• #9984 [Main] Error with unposted prepayment amounts on Order (code change): “Error with unposted prepayment amounts on Order”
• Comparing the Pay Vendor Process in Dynamics SL with Dynamics 365 Business Central (video): “Payment journals; Suggest vendor payments wizard; Vendor priority functionality”
• Comparing the Pay Vendor Process in Dynamics GP with Dynamics 365 Business Central (2024) (video): “Payment Journals; Suggest Vendor Payments; Vendor Priority”

Business Central pages and reports

The pages, reports and queries this hub’s Learn pages name (ms.search.form, API reference), joined to the code by exact object id (data/index/docs-objects.json); a page shows the table it runs on.

• Page 39 “General Journal” · captioned “General Journals” · on Table 81 “Gen. Journal Line”
• Page 51 “Purchase Invoice” · on Table 38 “Purchase Header”
• Page 101 “General Journal Templates” · on Table 80 “Gen. Journal Template”
• Page 102 “Item Journal Templates” · on Table 82 “Item Journal Template”
• Page 182 “Posted General Journal” · on Table 181 “Posted Gen. Journal Line”
• Page 184 “Copy Gen. Journal Parameters” · on Table 183 “Copy Gen. Journal Parameters”
• Page 185 “Posted General Journal Batch” · on Table 182 “Posted Gen. Journal Batch”
• Page 201 “Job Journal” · captioned “Project Journals” · on Table 210 “Job Journal Line”
• Page 207 “Resource Journal” · captioned “Resource Journals” · on Table 207 “Res. Journal Line”
• Page 233 “Apply Vendor Entries” · on Table 25 “Vendor Ledger Entry”
• Page 250 “General Journal Template List” · on Table 80 “Gen. Journal Template”
• Page 251 “General Journal Batches” · on Table 232 “Gen. Journal Batch”
• Page 253 “Sales Journal” · captioned “Sales Journals” · on Table 81 “Gen. Journal Line”
• Page 254 “Purchase Journal” · captioned “Purchase Journals” · on Table 81 “Gen. Journal Line”
• Page 255 “Cash Receipt Journal” · captioned “Cash Receipt Journals” · on Table 81 “Gen. Journal Line”
• Page 256 “Payment Journal” · captioned “Payment Journals” · on Table 81 “Gen. Journal Line”
• Page 261 “Item Journal Template List” · on Table 82 “Item Journal Template”
• Page 262 “Item Journal Batches” · on Table 233 “Item Journal Batch”
• Page 283 “Recurring General Journal” · captioned “Recurring General Journals” · on Table 81 “Gen. Journal Line”
• Page 370 “Bank Account Card” · on Table 270 “Bank Account”
• Page 404 “Check Preview” · on Table 81 “Gen. Journal Line”
• Page 519 “Item Journal Lines” · on Table 83 “Item Journal Line”
• Page 624 “Unapply Vendor Entries” · on Table 380 “Detailed Vendor Ledg. Entry”
• Page 750 “Standard General Journals” · on Table 750 “Standard General Journal”
• Page 751 “Standard General Journal” · on Table 750 “Standard General Journal”
• Page 752 “Standard Gen. Journal Subform” · captioned “Lines” · on Table 751 “Standard General Journal Line”
• Page 753 “Standard Item Journals” · on Table 752 “Standard Item Journal”
• Page 754 “Standard Item Journal” · on Table 752 “Standard Item Journal”
• Page 755 “Standard Item Journal Subform” · captioned “Lines” · on Table 753 “Standard Item Journal Line”
• Page 1190 “Create Payment”
• Page 1191 “Create Employee Payment”
• Page 1200 “Bank Export/Import Setup” · on Table 1200 “Bank Export/Import Setup”
• Page 1205 “Credit Transfer Registers” · on Table 1205 “Credit Transfer Register”
• Page 1206 “Credit Transfer Reg. Entries” · on Table 1206 “Credit Transfer Entry”
• Page 1209 “Credit Trans Re-export History” · on Table 1209 “Credit Trans Re-export History”
• Page 1227 “Pmt. Export Line Definitions” · on Table 1227 “Data Exch. Line Def”
• Page 1228 “Payment Journal Errors Part” · on Table 1228 “Payment Jnl. Export Error Text”
• Page 1229 “Payment File Error Details” · on Table 1228 “Payment Jnl. Export Error Text”
• Page 1231 “Positive Pay Entries” · on Table 1231 “Positive Pay Entry”
• Page 1232 “Positive Pay Entry Details” · on Table 1232 “Positive Pay Entry Detail”
• Page 1233 “Positive Pay Export” · on Table 270 “Bank Account”
• Page 1234 “Positive Pay Export Detail” · on Table 272 “Check Ledger Entry”
• Page 1290 “Payment Reconciliation Journal” · on Table 274 “Bank Acc. Reconciliation Line”
• Page 9308 “Purchase Invoices” · on Table 38 “Purchase Header”
• Page 20353 “Banking Apps” · on Table 20350 “Connectivity App”

Learn also names 17 objects with no object page: page/10101, page/10810, page/10811, page/11300, page/11400, page/11402, page/11403, page/11405, page/12409, page/12410, page/12411, page/2000000, page/2000001, page/2000003, page/2000020, page/2000021, page/2000022.

Source: Microsoft Learn (CC BY 4.0). Descriptions are Learn’s own.