Manage payables

Path: Business functionality > Finance > Manage payables · tier official · system purchasing · narrative reviewed (checked by Opus)

Overview

This section covers the accounts payable side of finance in Business Central, plus several closely related receivables topics. The overview page lists the main tasks: generating payments through payment journals, preparing checks, exporting bank files, applying payments automatically or manually, and assigning item charges.

Two subtopics go deeper on the payment flow. “Make payments” covers payment journals, Suggest Vendor Payments, checks, electronic bank export and immediate settlement. “Apply payments automatically and reconcile bank accounts” covers bank statement import, automatic application and matching. The own pages handle specific needs: blocking vendors, marking disputed entries on hold, payment tolerances, applying and unapplying vendor payments, item charges for landed cost, and payables analytics.

The section also includes pages on customer-side topics: collecting balances with reminders and finance charges, SEPA Direct Debit, late payment prediction, and netting balances for a company that is both customer and vendor. Start with the overview page, then go to Make payments for the day-to-day payment process.

Key points

• Make payments covers payment journals, Suggest Vendor Payments, printing and voiding checks, positive pay, SEPA Credit Transfer and AMC Banking 365 Fundamentals export.
• Payment reconciliation imports bank statements or feeds and applies payments automatically, with match confidence, Text-to-Account mapping and manual review of unmatched or differing amounts.
• Blocking a vendor stops selection on purchase documents or payments; On Hold status on vendor ledger entries excludes them from Suggest Vendor Payments and appears in the Payments on Hold report.
• Payment tolerance and payment discount tolerance can be set by percentage and amount, per currency, with a grace period for discounts and blocking per customer or vendor.
• Vendor payments and refunds can be applied to invoices and credit memos in the payment journal or vendor ledger entries, including partial and multi-currency application, and can be unapplied.
• Item charges for freight, insurance and customs are assigned to purchase or sales documents to support landed cost and inventory valuation.
• Accounts payable analytics uses Power BI, Data Analysis, Aged Payables, Vendor Ledger reports and the Payment Practice page.
• Receivables topics included: reminders, finance charge memos, Copilot for Finance in Outlook, SEPA Direct Debit (EUR) with mandates and XML export, and machine-learning late payment prediction.

Subtopics

• Make payments (9 pages)
• Apply payments automatically and reconcile bank accounts (5 pages)

More Learn pages

• Accounts payables analytics: See which analytics options are available in Business Central so that you can keep track of your accounts payable.
• Block vendors: Read about how to block vendors from being included in any transactions, or just how to block new payments to them.
• Collect outstanding balances: Learn how to remind your customers of outstanding payments. Send a customer statement, issue a reminder, or send a finance charge memo.
• Consolidate Balances for a Company that is a Customer and a Vendor: Describes how to consolidate balances for a customer that is also a vendor.
• Handle vendor payment disputes: Learn how to handle vendor payment disputes.
• Overview of tasks to manage accounts payable: Outlines tasks to manage accounts payable, for example, paying creditors or applying outgoing payments to ledger entries to close invoices or credit memos.
• Payment tolerance and payment discount tolerance: This article explains how to set up payment tolerance to close an invoice when the payment doesn’t fully cover the invoice amount.
• Predict late payments for sales documents: This article explains how to use our predictive model to predict whether a customer will pay an invoice on time.
• Reconcile vendor payment receipts or refunds in the payment journal: To process, match, or reconcile vendor payments or refunds manually, you apply the amount to one or more open vendor ledger entries.
• SEPA Direct Debit in Business Central: With your customer’s consent, you can collect payments directly from the customer’s bank account according to the SEPA format.
• Use item charges to account for extra trade costs: Use item charges to assign costs such as freight, insurance, and duties to purchases (landed cost), or non-inventoriable costs on sales shipments.

Videos, posts and code changes

Linked by a Haiku matcher with a grounding quote from the item’s summary (link/topics.ts); machine-generated.

• #10005 Improve error messages when there are no quantities to reverse in shipped/received lines in Sales/Purchase/Transfer (code change): “Error messages when reversing shipped or received lines now distinguish between”
• #10011 Improve performance when posting credit memos by skipping unnecessary lookups on empty keys (code change): “Credit memo posting now skips unnecessary table lookups when source keys are empty”
• #10368 Bug 614967: Skip mismatched TransferFields in posting (code change): “Sales and Purchase posting now skip fields with mismatched types”
• #10611 [main]- Bug 647007 Copy Document on a Purchase Credit Memo ‘Quantity Received’, and ‘Quantity Invoiced’ reverted back on original Purchase Order (code change): “Posting a purchase credit memo created with Copy Document from a posted invoice”
• #11095 [main] Bug 649204 Validation missing for Deferral Code field on Released Purchase documents. (code change): “Deferral Code field on released purchase line documents now validates”
• #9133 [Master]-Project consumption: partial invoicing of non-inventory items posts negative adjustment value entry to wrong Item Ledger Entry (code change): “Partial invoicing of non-inventory items consumed on a project”
• Document amount on Purchase Invoice Header (community post): “feature to compare document-level totals with line-level amounts on purchase invoices”
• Dynamics 365 Business Central – How to default a General Ledger account onto a Purchase Invoice using “Recurring Purchase Lines” (community post): “Recurring Purchase Lines automatically default General Ledger accounts and other details onto purchase invoices”
• Introducing Payment Times Analysis in Business Central (2023 release wave 2) (video): “vendor payments; payment practices; due dates”
• What’s New: Matching Purchase Invoices to Order and Receipt Lines (2026 release wave 1) (video): “Match invoice line to multiple order lines; Match invoice to partial receipt lines”

Business Central pages and reports

The pages, reports and queries this hub’s Learn pages name (ms.search.form, API reference), joined to the code by exact object id (data/index/docs-objects.json); a page shows the table it runs on.

• Page 6 “Finance Charge Terms” · on Table 5 “Finance Charge Terms”
• Page 21 “Customer Card” · on Table 18 “Customer”
• Page 25 “Customer Ledger Entries” · on Table 21 “Cust. Ledger Entry”
• Page 27 “Vendor List” · captioned “Vendors” · on Table 23 “Vendor”
• Page 62 “Applied Vendor Entries” · on Table 25 “Vendor Ledger Entry”
• Page 118 “General Ledger Setup” · on Table 98 “General Ledger Setup”
• Page 161 “Purchase Statistics” · on Table 38 “Purchase Header”
• Page 233 “Apply Vendor Entries” · on Table 25 “Vendor Ledger Entry”
• Page 254 “Purchase Journal” · captioned “Purchase Journals” · on Table 81 “Gen. Journal Line”
• Page 256 “Payment Journal” · captioned “Payment Journals” · on Table 81 “Gen. Journal Line”
• Page 314 “General Posting Setup” · on Table 252 “General Posting Setup”
• Page 347 “Report Selection - Purchase” · on Table 77 “Report Selections”
• Page 371 “Bank Account List” · captioned “Bank Accounts” · on Table 270 “Bank Account”
• Page 395 “General Posting Setup Card” · on Table 252 “General Posting Setup”
• Page 423 “Customer Bank Account Card” · on Table 287 “Customer Bank Account”
• Page 424 “Customer Bank Account List” · on Table 287 “Customer Bank Account”
• Page 427 “Payment Methods” · on Table 289 “Payment Method”
• Page 440 “Issued Reminder List” · captioned “Issued Reminders” · on Table 297 “Issued Reminder Header”
• Page 443 “Reminder Comment List” · captioned “Comment List” · on Table 299 “Reminder Comment Line”
• Page 448 “Finance Charge Memo List” · captioned “Finance Charge Memos” · on Table 302 “Finance Charge Memo Header”
• Page 452 “Issued Fin. Charge Memo List” · captioned “Issued Finance Charge Memos” · on Table 304 “Issued Fin. Charge Memo Header”
• Page 522 “View Applied Entries” · on Table 32 “Item Ledger Entry”
• Page 574 “Detailed Vendor Ledg. Entries” · captioned “Detailed Vendor Ledger Entries” · on Table 380 “Detailed Vendor Ledg. Entry”
• Page 599 “Payment Disc Tolerance Warning” · captioned “Payment Discount Tolerance Warning”
• Page 623 “Unapply Customer Entries” · on Table 379 “Detailed Cust. Ledg. Entry”
• Page 1207 “Direct Debit Collections” · on Table 1207 “Direct Debit Collection”
• Page 1208 “Direct Debit Collect. Entries” · on Table 1208 “Direct Debit Collection Entry”
• Page 1230 “SEPA Direct Debit Mandates” · captioned “Direct Debit Mandates” · on Table 1230 “SEPA Direct Debit Mandate”
• Page 1950 “LP Machine Learning Setup” · captioned “Late Payment Prediction Setup” · on Table 1950 “LP Machine Learning Setup”
• Page 1951 “LP Prediction FactBox” · on Table 21 “Cust. Ledger Entry”
• Page 5050 “Contact Card” · on Table 5050 “Contact”
• Page 5052 “Contact List” · captioned “Contacts” · on Table 5050 “Contact”
• Page 5709 “Get Receipt Lines” · on Table 121 “Purch. Rcpt. Line”
• Page 5800 “Item Charges” · on Table 5800 “Item Charge”
• Page 5805 “Item Charge Assignment (Purch)” · on Table 5805 “Item Charge Assignment (Purch)”
• Page 5814 “Item Charge Assignment (Sales)” · on Table 5809 “Item Charge Assignment (Sales)”
• Page 9002 “Acc. Payables Coordinator RC” · captioned “Accounts Payable Coordinator”
• Report 33 “Reconcile Cust. and Vend. Accs” · captioned “Reconcile Customer and Vendor Accounts”
• Report 301 “Vendor - List” · captioned “Vendor List (Obsolete)”
• Report 304 “Vendor - Detail Trial Balance”
• Report 305 “Vendor - Summary Aging” · captioned “Vendor - Summary Aging (Obsolete)”
• Report 312 “Purchase Statistics”
• Report 317 “Vendor Pre-Payment Journal”
• Report 319 “Payments on Hold” · captioned “Payments on Hold (Obsolete)”
• Report 321 “Vendor - Balance to Date”
• Report 322 “Aged Accounts Payable” · captioned “Aged Accounts Payable (Obsolete)”
• Report 329 “Vendor - Trial Balance”
• Page 39 “General Journal” · captioned “General Journals” · on Table 81 “Gen. Journal Line” · via Make payments
• Page 51 “Purchase Invoice” · on Table 38 “Purchase Header” · via Make payments
• Page 101 “General Journal Templates” · on Table 80 “Gen. Journal Template” · via Make payments
• Page 102 “Item Journal Templates” · on Table 82 “Item Journal Template” · via Make payments
• Page 182 “Posted General Journal” · on Table 181 “Posted Gen. Journal Line” · via Make payments
• Page 184 “Copy Gen. Journal Parameters” · on Table 183 “Copy Gen. Journal Parameters” · via Make payments
• Page 185 “Posted General Journal Batch” · on Table 182 “Posted Gen. Journal Batch” · via Make payments
• Page 201 “Job Journal” · captioned “Project Journals” · on Table 210 “Job Journal Line” · via Make payments
• Page 207 “Resource Journal” · captioned “Resource Journals” · on Table 207 “Res. Journal Line” · via Make payments
• Page 250 “General Journal Template List” · on Table 80 “Gen. Journal Template” · via Make payments
• Page 251 “General Journal Batches” · on Table 232 “Gen. Journal Batch” · via Make payments
• Page 253 “Sales Journal” · captioned “Sales Journals” · on Table 81 “Gen. Journal Line” · via Make payments
• Page 255 “Cash Receipt Journal” · captioned “Cash Receipt Journals” · on Table 81 “Gen. Journal Line” · via Make payments
• Page 261 “Item Journal Template List” · on Table 82 “Item Journal Template” · via Make payments
• Page 262 “Item Journal Batches” · on Table 233 “Item Journal Batch” · via Make payments
• Page 283 “Recurring General Journal” · captioned “Recurring General Journals” · on Table 81 “Gen. Journal Line” · via Make payments
• Page 370 “Bank Account Card” · on Table 270 “Bank Account” · via Make payments
• Page 389 “Bank Account Statement List” · on Table 275 “Bank Account Statement” · via Apply payments automatically and reconcile bank accounts
• Page 404 “Check Preview” · on Table 81 “Gen. Journal Line” · via Make payments
• Page 519 “Item Journal Lines” · on Table 83 “Item Journal Line” · via Make payments
• Page 624 “Unapply Vendor Entries” · on Table 380 “Detailed Vendor Ledg. Entry” · via Make payments
• Page 750 “Standard General Journals” · on Table 750 “Standard General Journal” · via Make payments
• Page 751 “Standard General Journal” · on Table 750 “Standard General Journal” · via Make payments
• Page 752 “Standard Gen. Journal Subform” · captioned “Lines” · on Table 751 “Standard General Journal Line” · via Make payments
• Page 753 “Standard Item Journals” · on Table 752 “Standard Item Journal” · via Make payments
• Page 754 “Standard Item Journal” · on Table 752 “Standard Item Journal” · via Make payments
• Page 755 “Standard Item Journal Subform” · captioned “Lines” · on Table 753 “Standard Item Journal Line” · via Make payments
• Page 1190 “Create Payment” · via Make payments
• Page 1191 “Create Employee Payment” · via Make payments
• Page 1200 “Bank Export/Import Setup” · on Table 1200 “Bank Export/Import Setup” · via Make payments
• Page 1205 “Credit Transfer Registers” · on Table 1205 “Credit Transfer Register” · via Make payments
• Page 1206 “Credit Transfer Reg. Entries” · on Table 1206 “Credit Transfer Entry” · via Make payments
• Page 1209 “Credit Trans Re-export History” · on Table 1209 “Credit Trans Re-export History” · via Make payments
• Page 1227 “Pmt. Export Line Definitions” · on Table 1227 “Data Exch. Line Def” · via Make payments
• Page 1228 “Payment Journal Errors Part” · on Table 1228 “Payment Jnl. Export Error Text” · via Make payments
• Page 1229 “Payment File Error Details” · on Table 1228 “Payment Jnl. Export Error Text” · via Make payments
• Page 1231 “Positive Pay Entries” · on Table 1231 “Positive Pay Entry” · via Make payments
• Page 1232 “Positive Pay Entry Details” · on Table 1232 “Positive Pay Entry Detail” · via Make payments
• Page 1233 “Positive Pay Export” · on Table 270 “Bank Account” · via Make payments
• Page 1234 “Positive Pay Export Detail” · on Table 272 “Check Ledger Entry” · via Make payments
• Page 1287 “Payment Application Review” · on Table 274 “Bank Acc. Reconciliation Line” · via Apply payments automatically and reconcile bank accounts
• Page 1290 “Payment Reconciliation Journal” · on Table 274 “Bank Acc. Reconciliation Line” · via Make payments
• Page 1291 “Pmt. Recon. Journal Overview” · captioned “Payment Reconciliation Journal Overview” · on Table 274 “Bank Acc. Reconciliation Line” · via Apply payments automatically and reconcile bank accounts
• Page 1293 “Pmt. Rec. Journals Overview” · captioned “Unprocessed Payments” · on Table 273 “Bank Acc. Reconciliation” · via Apply payments automatically and reconcile bank accounts
• Page 1294 “Pmt. Reconciliation Journals” · captioned “Payment Reconciliation Journals” · on Table 273 “Bank Acc. Reconciliation” · via Apply payments automatically and reconcile bank accounts
• Page 9308 “Purchase Invoices” · on Table 38 “Purchase Header” · via Make payments
• Page 20353 “Banking Apps” · on Table 20350 “Connectivity App” · via Make payments

Learn also names 17 objects with no object page: page/10101, page/10810, page/10811, page/11300, page/11400, page/11402, page/11403, page/11405, page/12409, page/12410, page/12411, page/2000000, page/2000001, page/2000003, page/2000020, page/2000021, page/2000022.

Source: Microsoft Learn (CC BY 4.0). Descriptions are Learn’s own.